Agenda Annual Parish Council Meeting May 2018

To: All Members of the Council

You are hereby summoned to attend the Annual Meeting of the Parish Council to be held in the Vale Room on Wednesday 9th May 2018 at 7.30 pm.

Members of the public and press are welcome to attend.

Signed

M Taylor

Clerk to Blewbury Parish Council

AGENDA

  1. To receive apologies for absence
  2. To elect a chairman and vice chairman
  3. To record declarations of interests relating to this meeting
  4. To approve the minutes of the Parish Council meeting held on 11th April 2018
  5. To receive the County Councillor’s report
  6. To receive District Councillor’s report
  7. To receive the Lengthman’s report
  8. Open Forum
  • To receive representations from members of the public if present. Maximum 15 minutes
  1. Matters arising
    • To report back on actions arising at previous meeting
  2. Village hall refurbishment
    • To receive an update on the progress of the refurbishment project with reference to potential builder’s MD and fundraising if available.
  3. Recreation Ground
    • To receive an update from working group on the future of the Clubhouse if available.
    • To receive an update on the Borehole Service and consequences.
  4. Planning & Housing
    • To receive the planning committee report
    • To approve responses to current applications

P18/V1025/HH

Pilgrims Way The Pilgrim’s Way Blewbury Didcot OX11 9NG

Amend the window sizes and positioning as approved under application P16/V0888/HH granted 17th August 2016.

P18/V0971/HH

Sawyers South Street Blewbury Didcot OX11 9PR

Internal alterations including garage conversion to bedroom with en-suite shower room and w.c. Single storey back extension to form family bathroom and additional bedroom. Construction of detached timber framed single garage, car port and log store.

P18/V0911/HH

Badgers Holt South Street Blewbury Didcot OX11 9PR

Proposed two storey side extension, external refurbishment and internal alterations to existing dwelling.

  1. Finance & Administration
  • To receive any update on S106 contributions
  • To ratify the re-appointment of Sheila Loy and Jackie Maguire as PC representatives to the United Charities for a further period of three years.
  • Accounts and audit for 2017-2018. Proposal and acceptance of annual accounts. To note the start of the period for the exercise of public rights.
  • To approve payments to be made under ancillary powers and within budgeted amounts

PAYEE

Description / Power to spend Amount
M Taylor Clerk’s salary and expenses £670.16
D Hollick Lengthman’s salary and expenses £532.92
NEST Clerk’s pension £49.97
White Horse Horticulture Grass cutting contract £200.00
VWHDC Fortnightly garden waste collection from the cemetery (Awaiting Invoice) £37.50
BT Payment Services Ltd Clubhouse line rental and Wifi £28.08
Biffa Waste Services Ltd Waste services (Awaiting Invoice) £32.35
Post Office Ltd SSE Electricity Supply to Scout Hut, Recreation Ground £35.56
Mrs J Gibson RE-Vamp Multiserve-Millennium Plaque Engraved £35.00
Mr A Allen Allotment rent £300.00
CPRE Annual Membership £36.00
Lister Wilder Limited Machinery Repairs £87.11
Came & Company Tractor Insurance (Awaiting renewal price) £142.24
Synergy Boreholes & Systems Ltd Full Service and Bacterial Test at Blewbury Sports ground £540.00
Total   £2726.89

 

  1. Risk Management
    • 05/01/17 To receive an update on TFF Play Space and quotes for TFF car park resurfacing
    • 11/10/17 To receive an update on the progress of our Emergency Plan and SSE communities funding for contingency items.

14.3. 14/03/18       GDPR – to receive an update on GDPR processes moving forward for BPC

14.4 09/05/18        To review tractor Insurance quotation

  1. To receive an update on any issues relating to the Environment
  2. To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces
    • 11/04/18 To receive an update on whether or not to remove barriers on footpaths
    • 11/04/18 To receive an update on plan for gravel spreading on footpaths.
    • 09/05/18 To approve a course of action relating to recent communications on a cycle path.
    • 09/05/18 To approve a course of action relating to the Cobb Wall.
  3. To receive an update on the outdoor Gym Equipment

17.1 14/03/18 To receive an update on the Gym Equipment at TFF. To update the council on the availability of the S106 funds.

  1. To receive an update on any issues relating to roads, road safety and public transport

18.1 08/11/17 Update on the Oxford Cambridge expressway group and decide on any further course of action.

18.2 13/12/17 Update on Salt bins in and around the village

18.3 14/02/18 To discuss the conditions of local roads and decide on any course of action

  1. Village Hall Management Committee. To receive an update from the VHMC. (If available)
  2. Correspondence
    • Items requesting a reply & consultations
      • Cycle Way-South Oxfordshire and Vale District Councils
      • CPRE-Annual Membership
    • Items for information that have been circulated
  3. Website Correspondence and Uploads on PC section.
  4. Items Any other business Exceptionally to deal with business received too late for inclusion in agenda.
  5. To set the date of the next meeting of the PC.

Agenda

Agenda PDF download
Agenda Annual Parish Council Meeting May 2018 Download the PDF

Meeting minutes

Meeting PDF download
Minutes April 2018 Download the PDF
Minutes March 2018 Download the PDF
Minutes February 2018 Download the PDF
Minutes January 2018 Download the PDF
Minutes Finance Committee January 2018 Download the PDF
Minutes December 2017 Download the PDF
Minutes November 2017 Download the PDF
Minutes October 2017 Download the PDF
Minutes September 2017 Download the PDF
Minutes August 2017 Download the PDF
Minutes July 2017 Download the PDF
Minutes June 2017 Download the PDF
Minutes May 2017 Download the PDF
Minutes April 2017 Download the PDF
Minutes March 2017 Download the PDF
Minutes February 2017 Download the PDF
Minutes January 2017 Download the PDF
Minutes Finance Committee January 2017 Download the PDF
Minutes December 2016 Download the PDF