Blewbury Parish Council Meeting Agenda 12th February 2020

To: All Members of the Council

You are hereby summoned to attend a Meeting of the Parish Council to be held in the Melland Room in the Clubhouse on Wednesday 12th February 2020 at 7.30 pm.

Members of the public and press are welcome to attend.

Signed

E Cooper
Clerk to Blewbury Parish Council

AGENDA

1.      To receive apologies for absence

2.      To record any declarations of interests relating to this meeting

3.      To receive the County Councillor’s report (if available)

4.      To receive District Councillor’s report (if available)

5.      To receive the Lengthman’s report (see Appendix A below)

6.      Open Forum

To receive representations from members of the public if present.

(Maximum 15 minutes, 3 minutes per person)

7.   To receive nominations for vacant councillor         post and vote accordingly.

8.   To approve previous minutes

Minutes of the BPC meeting 15.01.19

Note: – Any changes to the minutes need to be agreed by a vote.

9.   To report on Outstanding Actions from previous meetings and any matters arising

Confirm whether actions are cleared, carried forward or cancelled.

No. Actions arising from January 2020 Meeting When
1. DH to call skate park refurb contractor for firm date on refurbishment ASAP
2. CL to feedback to The Friends of Oxford Botanic Gardens re donation request Actioned 20.1.20
3. Clerk to write to A McEwan-James re update on Chailey gardens & Footpath 24. Actioned 21.1.20
4. Clerk to invoke casual vacancy procedure Actioned 20.1.20
5. CL to write supportive covering letter to pre-school following donation February meeting
6. CL to chase Jenks for tree survey quote Actioned 27.1.20
7. Clerk to check for more information on road closure in Blewbury ASAP
8. VH to obtain prices on signs for entrance to the village February meeting
9. Clerk to obtain information on raising PC profile on social media (FB/BVS) February meeting

 

No. Actions arising from December 2019 Meeting When
1.

Bus stops along Bessels Way – Clerk to chase OCC.

 

February meeting
2. CL to respond to the CIC in writing regarding proposals to improve the running and administration of the clubhouse facilities. Actioned 17.1.20
No. Actions Arising from October Meeting Target Date
1 Is funding available for Community Action Groups, working on (for example) climate emergency initiatives. Clerk email to Cllr Hudspeth 7.1.20 C’fwd
5 CL also asked the S106 representative if ‘football’ allocated money could be used for football activities at the school. February meeting
6 Purchase of bin for play space at village hall. Purchase confirmed. Est del date 6.2.20
12 CL aw new lease from OCC to check changes to Blewbury School element of lease. Actioned 30.1.20

 

10.   Planning & Housing

10.1 To receive the planning committee report

10.2 To approve responses to current applications

P20/V0100/FUL Churn Stables, Bohams Road, Blewbury

Retention of 7 x self-contained equestrian workers                                       accommodation units and biomass boiler.

Deadline noon 10.02.20 BPC returned ‘no objections’ 5.2.20

10.3 P20/V0161/FUL Land adjacent to The Nurseries, London                     Road, Blewbury

Revised design for already permitted new dwelling

Deadline noon 14.02.20

10.4 P20/V0191/HH Ashdown House, Berry Lane, Blewbury

Erection of a powder coated aluminium lead-to glasshouse                      sited on a dwarf wall in keeping with existing brickwork within              the property.

Deadline noon 15.02.20

10.5 P19/V1951/HH Green Bushes, Westbrook Street,                                   Blewbury

Amendment no. 1 – proposed oak frame extension &                                    associated minor works

Deadline noon 20.02.20

10.6 P19/V1952/LB Green Bushes, Westbrook Street, Blewbury

Listed building consent

Deadline noon 20.02.20

10.7 P19/V3002/FUL Linnets, South Street, Blewbury

Change of use from garage to a separate residential dwelling.                  The property will still also be a double garage (alteration to                      garage approved under P17/V1001/HH).

Deadline noon 25.2.20

11.    Finance & Administration

11.1 To receive an update on CIL or S106 contributions and                                approve planned expenditure.

11.1.1 Skate park refurbishment update. Clerk’s note: –                                             scheduled start date 3.2.20

11.1.2 Any other updates if available

11.2 To receive an update on financial arrangements

11.2.1 Online banking – change of bank update

– Switch process initiated

11.3 To approve payments to be made under ancillary powers                          and within budgeted amounts

 

 

PAYEE

Description / Power to spend

Amount

E Cooper / D Hollick Clerk & Lengthman’s salary and expenses for January

£928.90

 

NEST Clerk’s pension DD January £69.43
HMRC PAYE Clerk & Lengthman payment January £208.00
Biffa Waste Services Ltd Waste services DD January £67.92
BT Clubhouse line rental DD January £33.00
Came & Co Additional insurance VH refurbishment – paid 17.1.20 to be ratified £168.00
SSE Scout hut electricity 8.2.20 £73.50
Broxap New bin for KAP area £192.00
DFAME Melland room booking BPC January – paid 29.1.20 to be ratified £20.00
DFAME Melland room booking Autumn Leaves January – paid 30.1.20 to be ratified £40.00
Community First Oxfordshire Membership 1.4.20 – 31.3.21 £70.00
OALC Training course – Charitable Trusts and PCs £108.00
Total £1978.75

 

Major Receipts Dec 2019

Description

Amount

Paid in to Lloyds bank 9.1.20 M&J Didcock – Memorial £105.00
Paid in to Lloyds bank 30.1.20 Midcounties Co-op – Memorial £75.00
Total £180.00

 

Barclays Bank Payments

Description

Amount

27.1.20 Ridge continued professional services inc. post-contract administration & project management for the village hall refurbishment £3,900.00
Total £3,900.00

 

11.4 To sign of end of month reconciliations for Lloyds/Santander & Barclays banks

11.5 To confirm the appointment of IAB as internal auditors for 2019/2020.

12.    Village hall refurbishment

To receive an update from the VHEMC

13.    Recreation Ground / Clubhouse

13.1 To receive an update on the recreation ground (TFF / Cricket pitch / Car Parks – if available)

13.2 To receive an update on the Clubhouse (if available) 

14.    Risk Management

14.1 To receive an update on village play spaces (TFF / KAP)

14.2 To receive an update on Compliance

15.   To receive an update on any issues relating to the Environment

15.1 To receive a report on the recent Sustainable Blewbury                               meeting (if available)

15.2 To receive an update on the OGB & ONPA (if available)

15.3 To receive an update on the Cleve

16.   To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces

16.1 To receive an update on the fence encroachment on                                     footpath 24

16.2 To receive an update on any other issues relating to the                                above

17.   To receive an update on any issues relating to roads, road safety and public transport

17.1 To discuss the conditions of local roads and decide on any                         course of action

17.1.1 Traffic Regulation Notice 6.1.20

Road closure cancelled. Work to be completed under                                   two-way traffic lights (notice dated 3.2.20 refers)

17.2 To receive an update on the Blewbury Speed Watch group                        (if available)

18.   Correspondence – To consider items circulated/requiring a reply/consultations

        18.1 Oxfordshire Rural Services Survey                      (Community First Oxfordshire)

18.2 Request for bench installation on the Pound (email 7.1.20                         refers)

19.   To set the date of the next meeting of the PC

        Parish Council meeting Wednesday 11th March 2020, 7.30pm in          the Melland Room. 

 

APPENDIX A

LENGTHMAN’S REPORT – JANUARY 2020

No action on grass cutting, which is no surprise.

Repairs have been done to the roof section of the bandstand at TFF

and the smaller picnic table.

The new waste bin has been installed at the KAP play area and the

old one removed and disposed of.

Work on the skate park refurbishment should have been completed

by the next meeting. Rob Steele is due to start on Monday 3rd Feb.

Everything else is in order.

David

Agenda

Agenda PDF download
BLEWBURY PARISH COUNCIL Meeting Agenda February 2020 Download the PDF

Meeting minutes

Meeting PDF download
Blewbury Parish Council Minutes October 2019 Download the PDF
Blewbury Parish Council Minutes November 2019 Download the PDF
Blewbury Parish Council September 2019 Meeting Minutes Download the PDF
Blewbury Parish Council Minutes August 2019 Download the PDF
Blewbury Parish Council July Minutes Download the PDF
Blewbury Parish Council Minutes June 2019 Download the PDF
Minutes of the Annual General Meeting of the Blewbury Village Society and the Blewbury Annual Parish Meeting Download the PDF
Blewbury Parish Council Annual General Meeting Minutes May 2019 Download the PDF Download the PDF Download the PDF
Minutes of the April 2019 Meeting Download the PDF
Minutes of March 2019 Meeting Download the PDF
BPC Minutes February 2019 Download the PDF
Minutes January 2019 Download the PDF
Minutes Finance Meeting January 2019 Download the PDF
Minutes December 2018 Download the PDF
Minutes November 2018 Download the PDF
Minutes October 2018 Download the PDF
Minutes September 2018 Download the PDF