Blewbury Parish Council Agenda 10th July 2019

To: All Members of the Council

You are hereby summoned to attend a Meeting of the Parish Council to be held in the Vale Room on Wednesday 10th July 2019 at 7.30 pm.

Members of the public and press are welcome to attend.


E Cooper
Clerk to Blewbury Parish Council


  1. To receive apologies for absence
  2. To record any declarations of interests relating to this meeting
  3. To receive the County Councillor’s report (if available)
  4. To receive District Councillor’s report (if available)
  5. To receive the Lengthman’s report (distributed with agenda)
  6. Open Forum          To receive representations from members of the public if present. (Maximum 15 minutes, 3 minutes    per person)
  1. To approve previous minutes

7.1 Minutes of the Blewbury Annual Parish Meeting and the Blewbury Village Society AGM 3.4.19

7.2 Minutes of the BPC AGM 8.5.19

7.3 Minutes of the BPC meeting 12.6.19

  1. To report on Outstanding Actions from previous meetings and any matters arising

Confirm whether actions are cleared, carried forward or cancelled.

No. Actions arising from June meeting Target Date
1 Play area annual inspection. EC to chase report and invoice. July meeting
2 JG / VH to provide a steer on CIL money expenditure. July meeting
3 MS to inspect skate ramp and provide feedback. July meeting
4 MP to liaise with EC to carry out first financial scrutiny in July July
5 EC to investigate switch from Santander to Lloyds July meeting
6 Footpath / hedge laying near Savages. CL & DH to investigate ASAP
7 MS to investigate & see if there is a short-term solution to pot holes in Heather Way. July
8 Cleeve clearance to be organised by DH, MP, MB Ongoing
9 MS to provide details of BBQ contributors for CL to write letters of thanks. July meting
10 EC to verify skate ramp refurb quote. July meeting


No. Actions arising from March meeting Target Date
8. CL to action transfer of funds from Santander current account to deposit account to create ‘Black Swan reserve of £10,000. No action until new banking arrangements in place.
No. Actions arising from February meeting Target Date
4. DH & MP offered their help in the refurbishment of the sign at the Cleeve Ongoing
  1. Village hall refurbishment

To receive an update on the progress of the refurbishment  project if available

  1. Recreation Ground

10.1 To receive an update on the Clubhouse if available.

10.2 To receive an update on the recreation ground.

  1. Planning & Housing

11.1 To receive the planning committee report

11.2 To approve responses to current applications

112.1 P19/V1421/FUL Blewbury Methodist Church,          Chapel  Lane, Blewbury.   Proposed conversion to single dwelling etc. Deadline 16th July 2019.

11.2.2 P19/V1229/HH Yew Tree, London Road, Blewbury.              Demolish existing shed & replace with 2 bay oak framed garage.            Deadline 19th July 2019

11.2.3 P19/V1563/HH 44 Bridus Mead, Blewbury.                              Single storey rear extension.

  1. Finance & Administration

12.1 To receive an update on CIL or S106 contributions and approve planned expenditure.

12.1.1 Skate park refurbishment

12.1.2 TFF car park surface

12.2 To receive an update on financial arrangements

12.2.1 Online banking – change of bank update

12.3 To approve payments to be made under ancillary powers and within budgeted amounts


Description / Power to spend Amount
E Cooper / D Hollick Clerk & Lengthman’s salary and expenses for April. £858.22
NEST Clerk’s pension June £69.43
HMRC Quarterly PAYE payment Clerk & Lengthman (April, May, June)



BT Payment Services Clubhouse line rental DD July (inc. July price increase)         £33.00
Biffa Waste Services Ltd Waste services DD July £75.79
Oxfordshire CC Rent land in grounds of Blewbury School for period 8.6.19 to 7.6.20 £210.08
Lister Wilder Grease tube EP 400GM & Grease Gun-Side Lever £27.36
Blewbury VHMC

BPC Room Bookings April 2019-March 2020

Autumn Leaves room booking contribution



IAC Audit & Consultancy Ltd BPC Internal Audit Services in respect of 2018/19 annual return £294.00
VoWHDC Uncontested election fee £100.00
OCC *Councillor Priority Fund overpayment repayment £3810.00
Total   £6335.18


Major Receipts June 2019 Description Amount
27 June 2019

*OCC Councillor Priority Fund

Note:- correct payment should be £1875 (see repayment above)



Barclays Payments Description Amount
The Churn Benefice Printing of silent auction flyers for the Blewbury village hall refurbishment. £65.00


  1. Risk Management

13.1 To receive an update on TFF Play Space

13.2 GDPR – to receive an update on GDPR

  1. To receive an update on any issues relating to the Environment

14.1 To receive a report on the recent Sustainable Blewbury meeting (if available)

14.2 To receive an update on the OxCam Expressway (if available)

14.3 To receive an update on the OGB (if available)

  1. To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces

15.1 Missing barrier on London Road – reported to FixMyStreet 24.4.19 (no response). Reported to Highways 19.6.19 awaiting confirmation of action.

  1. To receive an update on any issues relating to roads, road safety and public transport

16.1 Update on the Oxford Cambridge expressway (if available)

16.2 To discuss the conditions of local roads and decide on any course of action

16.3 To receive an update on the Blewbury Speed Watch group (if available)

  1. Village Hall Management Committee. To receive an update from the VHMC (if available)
  2. Correspondence

18.1 Items requesting a reply & consultations

Email re Badgers Holt gates 30.06.19 refers

18.2 Items for information that have been circulated

Infrastructure update email 1.7.19

CPRE Oxfordshire News email 1.7.19

  1. To set the date of the next meeting of the PC

Wednesday 11th September 2019 7.30pm


 Lengthman’s Report

June 2019 

Very busy start to the month with plenty of grass cutting.

Then two weeks holiday in Portugal to recover!!!

The footpaths are in good condition as it has been quite dry with not too much wear and tear.

We now have the Annual inspection report for the play areas, which does not show any major issues. A few minor items to be addressed which I will attend to this month.

There has been some damage to the fencing at the Cleeve, which Chris and I have inspected. A section over the bridge at the entrance to Michael’s footpath need replacing. I am getting costings for new posts etc.

The tractor mounted Wessex grass topper has very worn roller bearings. I have ordered new ones from Listers and will replace them asap.

TFF play area and field are being very well used and the BBQ is a success if the 13 bbq trays I collected are anything to go by.

The cricket team now seem to have matches most weeks and also visiting teams using the pitch as well.

Glad to be back and trying to catch up!




Agenda PDF download

Meeting minutes

Meeting PDF download
Minutes of the April 2019 Meeting Download the PDF
Minutes of March 2019 Meeting Download the PDF
BPC Minutes February 2019 Download the PDF
Minutes January 2019 Download the PDF
Minutes Finance Meeting January 2019 Download the PDF
Minutes December 2018 Download the PDF
Minutes November 2018 Download the PDF
Minutes October 2018 Download the PDF
Minutes September 2018 Download the PDF
Minutes August 2018 Download the PDF
Minutes July 2018 Download the PDF
Minutes June 2018 Download the PDF
Minutes May 2018 Download the PDF
Minutes April 2018 Download the PDF
Minutes March 2018 Download the PDF
Minutes February 2018 Download the PDF
Minutes January 2018 Download the PDF
Minutes Finance Committee January 2018 Download the PDF