Minutes of the Blewbury Parish Council meeting held at 7.30pm on Wednesday 11th September in the Vale Room of the Blewbury Village Hall.

In attendance:- Cllrs C Lakeland (Chair/CL), V Humphries (VH), J Gibson (JG), M Shayler (MS), M Penington (MP), M Jacobs (MJ), C Cameron (CC), Miss E Cooper (Clerk/EC), Mr D Hollick (Lengthman/DH), Cllr H Gascoigne, Mrs L Inglis (LI)
  1. Apologies for absence

Cllrs D Lomas, M Blythe & County Cllr M Fox-Davies

  1. Declarations of interests relating to this meeting

Cllr M Penington re Methodist Chapel planning application. Otherwise none declared.

  1. County Councillor’s report

Provided ahead of the meeting & recorded at Appendix B below.

  1. District Councillor’s report

Provided ahead of the meeting & recorded at Appendix C below. Cllr Gascoigne highlighted the main points of the report.

MJ to send details of SSEN meeting to Cllr Gascoigne.

Cllr Gascoigne to send Climate Action Group details to CC for meeting on 15 October.

  1. To receive an introduction from OCC Highways Officer/Inspector

Not present. EC to follow up on email sent regarding BPCs immediate concerns.

  1. Lengthman’s report

Provided ahead of the meeting & recorded at Appendix A below.

In addition DH stated that the Ferris needed a new clutch at a cost of c£300. The council agreed unanimously for a new clutch to be purchased. DH confirmed this would be a genuine Ferris part as he suspected the old one was not genuine.

  1. Open Forum

To receive representations from members of the public if present. None present.

  1. Approve previous minutes

8.1 Minutes of the BPC meeting 10.7.19

8.2 Minutes of the BPC meeting 14.8.19

The above minutes were approved by council & signed by the chair with no changes.

  1. Outstanding Actions from previous meetings and any matters arising

Confirm whether actions are cleared, carried forward or cancelled.

No. Actions arising from June meeting Target Date
1

Play area annual inspection. EC to chase invoice (email 21.8.19).

DH to chase invoice.

October
3 Skate ramp – DH to confirm dates for repair work. October
6 MS to investigate & see if there is a short-term solution to pot holes in Heather Way. October
8

Cllr MF-D to chase Belway rep re Chailey Gardens path.

JG also said she would speak to her previous contact at Belway.

Cfwd MF-D, JG
9 Cllr MF-D to investigate reinstatement of road name signs at Bessels Way/Aston Tirrold turn Cfwd

 

10 Cllr MF-D to send details of cycle path links to Clerk Cfwd
11 Cllr MF-D to follow up on dead tree on Coffin Way development. Cfwd
12 Cllr MF-D to follow up on wooden barrier gap on London Road Cfwd

 

  1. Village hall refurbishment

 CL reported that two grants were confirmed from Waste Recycle and Sports England. Awaiting results from the Lottery & other bids. CL also reported that tenders had been produced on Contracts Finder web site with a closing date of 14th October. The resulting contract is expected to run from January to June 2020.

  1. Recreation Ground

10.1 To receive an update on the Clubhouse if available

Waste pipe problems continue. CL to write to CIC Trustees and encourage them to engage a contractor to solve the problem.

10.2 To receive an update on the recreation ground if available

The Tennis Club wishes to allow disabled people to play tennis matches. This will require changes to the car park to allow for disabled parking. CL to speak to the tennis club regarding their plan.

  1. Planning & Housing

11.1 To receive the planning committee report

11.2 To approve responses to current applications

11.2.1 P19/V1951/HH Green Bushes, Westbrook Street.

Oak frame extension & associated minor works.

Deadline 5.9.19. BPC no objections.

11.2.2 P19/V1952/LB

As above. BPC no objections.

11.2.3 P19/S2476/HH Blewbury Mill

Proposed alterations & extension inc. restoration work.

Deadline 8.9.19. BPC no objections.

11.2.4 P19/S2477/LB

As above. BPC no objections.

11.2.5 P19/V1966/HH

As above. BPC no objections.

11.2.6 P19/V1971/LB

As above. BPC no objections.

11.2.7 P19/1736/HH Watts Barn, Watts Lane, Blewbury

Minor internal alterations & addition of two small                                          roof-lights.

Deadline 20.9.19. BPC no objections.

11.2.8 P19/1787/LB

As above. BPC no objections.

11.2.9 P19/V1421/FUL-BLE Blewbury Methodist Church                         Amendment

Deadline 13.9.19. BPC voted to object to this                                                   application on the same grounds as previous                                                      applications – non-compliance with Blewbury’s                                                Neighbourhood Plan (P9) Natural                                                                              Environment and (P14) Highways & Traffic Principles.

11.2.10 P19V2018/FUL Land off Hollow Way

Construction of new digestate storage lagoon,                                                  perimeter soil bund, hard surface turning pad                                                    security fencing.

Deadline 18.9.19. BPC no objections.

11.2.11 P19/V1589/FUL Greenlea, Bessels Lea, Blewbury

Variation of Condition 8 (Hedgerow)

Deadline 20.9.19. BPC voted to object to the removal                                 of this condition.

  1. Finance & Administration

12.1 To receive an update on CIL or S106 contributions and approve planned expenditure.

12.1.1 Skate park refurbishment

DH to contact the contractor to confirm dates.

12.1.2 TFF car park surface

The money had been received to enable this to be                                           carried out. MS confirmed work to be carried out over                                14/15 September. An invoice will subsequently be                                          provided to the Clerk.

12.2 To receive an update on financial arrangements

12.2.1 Online banking – change of bank update

The correct paperwork had been received from Lloyds &                            required signatures from the signatories present. EC would                   then send the paperwork to Lloyds.

12.3 To approve payments to be made under ancillary powers                and within budgeted amounts.

PAYEE Description / Power to spend Amount
E Cooper / D Hollick Clerk & Lengthman’s salary and expenses for April. £1262.14
NEST Clerk’s pension August £69.43
HMRC PAYE Clerk & Lengthman (to be paid Oct 2019) £271.00
BT Payment Services Clubhouse line rental DD August         £33.00
Biffa Waste Services Ltd Waste services DD August £75.79
Whitehorse Horticulture One mow of churchyard, playclose & pound, spraying weeds on cemetery paths, playclose & Bessels Lea Road footpath. £270.00
Total £1981.36

 

Major Receipts August 2019 Description Amount
4.9.19 2nd half of precept £30,630.50
30.8.19 S106 money for TFF car park resurface £847.10

 

Barclays Payments Description Amount
11.9.19 Continued professional services for the refurbishment design & preparation of tender documents.

£600.00

 

 

  1. Risk Management

13.1 To receive an update on TFF Play Space

DH to speak to the inspection contractor to raise an invoice.

13.2 GDPR – to receive an update on GDPR

VH gave an update & confirmed compliance.

  1. To receive an update on any issues relating to the Environment

14.1 To receive a report on the recent Sustainable Blewbury                              meeting

Sustainable Blewbury, with support from the Parish council,                   have formed a committee on climate change impacts to                               inform & alert the village.

14.2 To receive an update on the OxCam Expressway – none                              available

14.3 To receive an update on the OGB

LI reported that a new group had been formed of which she was secretary – the Oxfordshire

Neighbourhood Plan Alliance (ONPA) – whose objectives                        are:-

  • – To raise the profile of neighbourhood plans throughout the county, especially with Planners
  • – To engage with OGB so that NDPs are taken into due account by those planning for growth across
  • Oxfordshire, including in documents currently being drafted, e.g. the Joint Statutory Spatial Plan for
  • Oxfordshire (2050).
  • LI stated a meeting with the OGB Director on 8th October was currently under review. Also that a
  • stipend of £50 may be applied to membership. The council confirmed it would be happy with this.
  • Clerk to check budget for this activity.
  1. To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces

15.1 Missing barrier on London Road – reported to FixMyStreet                     24.4.19 (no response). Reported to

Highways 19.6.19 awaiting confirmation of action.

Noted that a new temporary barrier was installed in                                    September.

15.2 To discuss footpath gravel laying for this year in the village.

The council agreed that the level of gravel on footpaths in                          the village was good. Only Watery Lane  would need                                   additional gravel this year, but the network would be                                   monitored. MS agreed to obtain a  small amount of gravel for                 this footpath.

15.3 To discuss the situation with village salt bins for this winter.

Carried forward to the October meeting.

  1. To receive an update on any issues relating to roads, road safety and public transport

16.1 To discuss the conditions of local roads and decide on any                         course of action

The council agreed to explore the possibility of a 20mph                            speed limit within the village once more information had been                obtained. LI agreed to obtain the name  of the person in Aston                who achieved this in their village.

16.3 To receive an update on the Blewbury Speed Watch group

CL confirmed 11 volunteers to date. To speak to Cllr M F-D re                purchase/sharing of equipment.

  1. Village Hall Management Committee

There was no recent meeting on which to report.

  1. Correspondence

18.1 Items requesting a reply & consultations

To discuss a response to the Shrivenham PC email. After                             investigation, CL proposed no response from the PC was                           necessary as yet. He would await a response from the Vale.                    Council agreed with this decision.

18.2 Items for information that have been circulated

None recorded.

  1. To set the date of the next meeting of the PC

Wednesday 9th October 2019 7.30pm 

The meeting finished at 9.40pm. 

No. Actions arising from this meeting Target Date
2. MJ to send details of SSEN meeting to Cllr Gascoigne. ASAP
3. Cllr Gascoigne to send Climate Action Group details to CC for meeting on 15 October. ASAP
4. OCC Highways officer – EC to follow up on email sent regarding BPCs immediate concerns October meeting
5. DH to obtain new clutch for Ferris Completed
6.

CL to write to CIC Trustees and encourage them to engage a contractor to solve waste pipe problem.

 

ASAP
7. CL to speak to the tennis club regarding their plan for disabled parking, once the plan is received. Ongoing
8. DH to contact the contractor to confirm dates (skatepark) Confirmed
9. Lloyds Bank papers – Clerk to return to bank for action. Completed
10. DH to speak to the inspection contractor to raise an invoice Completed
11. Clerk to check budget for NP review October meeting
12. MS agreed to obtain a small amount of gravel for Watery Lane footpath. October meeting
13. LI agreed to obtain the name of the person in Aston who achieved a village speed reduction October meeting
14. CL to speak to Cllr M F-D re purchase/sharing of speed watch equipment October meeting

 

 Appendix A

Lengthman’s Report – July August 2019 

July and August have been a couple of dry months so grass cutting has been a bit less frequent.

All footpaths are in good condition with minimal hedge restrictions.

Tickers Folly Field and car park are good except for the car park surface which Mark S and myself are going to tackle weekend of 14th/15th September.

We will also be putting new posts around the skate park area where the old ones have rotted off.

The Recreation ground has been well used for cricket this year. The car park however has been used for “donuting” and has caused some damage to the hedging in front of the scout hut. The culprit has been identified by Dave Flynn and has been spoken.

A new water heater has been installed in the kitchen of the scout hut.

The cemetery is in good order.

Regards, David 

 

Appendix B

REPORT TO BLEWBURY PARISH COUNCIL SEPTEMBER 2019

FROM CLLR MIKE FOX-DAVIES

Oxfordshire County Council starts planning to replace Kennington bridge

Oxfordshire County Council has announced that the A423 Kennington Bridge is to be replaced at an estimated cost of around £40m. The bridge and road will remain open for at least two years before construction work starts while design takes place.

Inspections for planned maintenance work to replace supporting bearings to extend the life of the bridge revealed that deterioration was quicker than expected and repairs are no longer a viable option.

More charging points to support electric vehicles

The electric car revolution is set to continue in Oxfordshire thanks to a successful county council bid for a slice of a £37m government fund. Oxfordshire is set to host to two major initiatives to provide more charging points for electric vehicles (EVs) Park and Charge will see up to 300 chargers installed in residential ‘charging hubs’ using car parks located in residential areas where properties don’t have their own off-street parking.

The second project, VPACH (Virgin Park and Charge), will use existing Virgin Media cabinets to reduce the cost of installing roadside EV chargers and minimise the amount of street clutter needed for power supply.

Work to start on Bicesters new 600-pupil school

Work is set to begin on a brand new 600-pupil school for Bicester as Oxfordshire County Council continues to plan to meet demands for the school places in the county in coming years.

Since 2011 more than 6,000 new places have been created in Oxfordshire secondary schools, including Aureus School and UTC Oxfordshire, in Harwell Parish.

Further planned changes in the 2020s – including Whitelands and a new all-through school in Grove Airfield – will see the overall number of school places created since 2011 rise to around 8,000.

Around 88 per cent of children and their parents achieved their first choice of school in Oxfordshire in 2019 despite continued rising demand for places. The county is consistently ahead of national averages for first places being awarded.

Radical changes that improve the lives of families are set to be introduced in Oxfordshire

A pioneering approach that has radically changed the way children’s social care operates in Hertfordshire is set to be adopted by Oxfordshire County Council.

The “Family Safeguarding” model has seen the number of children on child protection plans by fall 55 per cent in 30 months in Hertfordshire. Social workers have been working in small integrated teams centred around individual families in need alongside experts providing specialist mental health, drugs and alcohol, and domestic abuse services.

By taking a “whole family approach” rather than focusing on just the child, families have been able to access the support they need from within that one team of experts. As a result, in Hertfordshire, there’s been a 39 per cent reduction in the number of days children spent in care, a 53 per cent drop in hospital admissions for adults in the families and a 66 per cent reduction in contact with the Police for domestic abuse. Four other children’s social care teams have also been adopting the new approach.

There has been 80 per cent rise in children in care in Oxfordshire from 2011 to 2019. There are now 780 children in care compared to 425. On current trends and without the changes we plan, children in care would rise to around 915 by 2023. This new approach will offer a way of beginning to reverse those trends.

Council seeks out more local foster carers

Oxfordshire County Council’s cabinet has agreed a £1m investment in its in-house fostering service, which will increase the number of local carers and reduce the number of children who are placed with carers outside of Oxfordshire.

By enhancing the support given and amount paid to foster carers, the county council’s in-house service will become competitive with independent foster care agencies and other providers across the country.

Free school transport for disabled young people is retained

Young people with special education needs and disabilities will continue to be funded by Oxfordshire County Council, following a decision by Cabinet members on Tuesday, 16 July.

A cross-party group of councillors reviewed the service for students with special educational needs or disabilities (SEND) aged 16 or older to find savings needed by the council in response to reduced government funding.

The council has worked with 14 SEND schools to identify the necessary £300,000 of savings for post-16 home to school transport; removing any current need to change existing SEND free transport arrangements. A separate fund has also been created to provide transport for children to go to after-school activities.

 Appendix C

District Councillor Report Blewbury Parish Council Wednesday 11th September 2019

hayleigh.gascoigne@whitehorsedc.gov.uk  sarah.medley@whitehorsedc.gov.uk

Blewbury Parish Council Wednesday 11th September 2019

Report from District Councillors Cllr Hayleigh Gascoigne and Cllr Sarah Medley

Our News

Hayleigh joins new Climate Emergency Advisory Committee

At the Full Council meeting on 17th July, Council voted to establish a brand-new Climate Emergency Advisory Committee. This politically balanced committee will consider the council’s environmental impact and look at how we can make sustainable choices to deliver the services we provide to our residents. Hayleigh used her maiden speech at Council to show her support, and to highlight the work of local groups such as Sustainable Blewbury and Sustainable Harwell. Hayleigh is now a member of the committee, with Sarah as a substitute. The first formal meeting is due to take place in October and will be open to the public. Letter to Transport Minister on opposition to the Oxford to Cambridge Expressway

On 17th July, Council voted to officially oppose the building of the proposed Oxford to Cambridge Expressway, due to the negative impact that it will have on the residents and the natural environment across the Vale, and the extra traffic it will bring to the already overstretched A34. Cllr Debby Hallett, Deputy Leader of the Vale, has written to Grant Shapps MP, Secretary of State for Transport to express the council’s opposition to the Oxford to Cambridge Expressway. You can read a copy of the letter here.

Local Plan Part 2

Deputy Leader of the Vale, Cllr Debby Hallett, has written to the Ministry for Housing, Communities and Local Government to raise concerns about the process required to adopt the Local Plan. In the letter Cllr Hallett invited the minister to revisit the Inspector’s report, specifically looking at Oxford’s unmet housing assessment and allocated development in the Green Belt. You can read the letter to the Minister here.

Formal meetings to consider the adoption of LPP2 are set to take place on the following dates:

  • Scrutiny – Thursday 19 September
  • Cabinet – Friday 4 October
  • Council – Wednesday 9 October

Out and About in Blewbury

Over the summer we have enjoyed being out and about in the village at various community events. In early July we had a lovely time at the Blewbury School Fete, and we were very impressed by their Green theme – the PTA chair informed us that only a single black bin bag was needed for the whole event! Later in July we attended the fantastic Saturday performance of The Crucible by The Blewbury Players – well done to the actors and everyone involved in making the show such a success. In August, Sarah was delighted to come along to Sustainable Blewbury’s first Apple Juicing session of the year, which we have been advertising widely as the perfect way to use up surplus apples!

Social Media

A reminder that we now have a dedicated councillor Facebook Page: Cllrs Hayleigh Gascoigne & Sarah Medley. We are updating this regularly to share information with residents. To stay up to date with the latest news, please Like our Facebook page and Follow us on Twitter: @hayleighhelium and @SarahMedley91. District Councillor Report Blewbury Parish Council Wednesday 11th September 2019

Vale News

Every household must confirm their details

Household Enquiry Forms (a.k.a. “yellow letters”) are being sent to every home in the district, and residents are required to confirm everyone over the age of 16 that lives in their property. As soon as you receive your yellow letter, visit householdresponse.com/southandvale to confirm your details or update your information (you will need the two-part code on the yellow letter to do this). For residents that don’t have access to the internet, you can confirm your details by post using the pre-paid envelope that comes with the letter. If all the details are correct, you can also confirm this by phone using the contact numbers on the letter.

Polling stations review

The councils are carrying out a review of the polling districts and polling places to help ensure that they meet the needs of voters. All views are welcome, and the council is especially keen to hear from disabled residents and those who have experience of assisting disabled people with access requirements. Comments are open until Friday 27 September. Have your say by visiting the Vale website http://www.whitehorsedc.gov.uk/ or send a written response to Electoral Services, South Oxfordshire and Vale of White Horse District Councils, 135 Eastern Avenue, Milton Park, Milton, OX14 4SB.

PopUp Business School in Shrivenham – 7th – 11th October

The PopUp Business School is coming to Shrivenham on 7-11 October. Would-be entrepreneurs from the Vale can attend the free five-day course taking place at the Viscountess Barrington’s Memorial Hall from 10am-3pm. The school gives positive and practical training on how to get a business idea off the ground through a series of hands-on workshops. Registration is now open via popupbusinessschool.co.uk/shrivenham.

Festival Grants now open

Funds are now available for community events or festivals taking place within the next 12 months. We’d especially like to see events that bring communities together and projects that aim to become self-funding in future years, or wish to provide residents with new opportunities that may not otherwise be possible without initial funding from us. For more information on this and all of our grants, please see whitehorsedc.gov.uk/grants. If you have any questions, please email them Community Enablement team or call them on 01235 422405.

Reading transport consultation

The Planning Policy team will be preparing a response from both district councils to Reading Borough Council’s consultation to help form their next Local Transport Plan 2036. If anyone regularly commutes to Reading and has any comments, please email the Vale team by Friday 6 September. The borough council wants to hear from as many people as possible on how they can help get people to their destination, to make transport in the town more affordable and accessible and to lead a carbon neutral future for Reading. All the details on the consultation and drop-in sessions are available via pclconsult.co.uk/transport2036 and its open until Friday 20 September.

Electric vehicle charging points consultation

The government has recently published a consultation on electric vehicle smart charging points and regulations. They are proposing that UK charge points have a smart charging function included – meaning that people can charge their car during off-peak periods when electricity demand is low. You can read the consultation and take part here. Comments can be submitted until 11.45pm on 7 October.

Consultation on proposals to support the deployment of 5G

The Ministry of Housing, Communities and Local Government (MHCLG) wants to know what people think of proposals to reform the planning system to support the network upgrades required to deploy 5G and extend network coverage for mobile phones, particularly in rural areas. Planning Policy officers are preparing responses to this consultation on behalf of both councils. You can find more details by visiting the MHCLG consultation page. If you have any comments please email them to the Vale Planning Policy team on planning.policy@whitehorsedc.gov.uk by Tuesday 14 October.