Minutes January 2019

Minutes of the Parish Council meeting held at 7.30pm on Wednesday 16th January 2019 in the Vale Room of the Village Hall

Councillors present: Mr C Lakeland (Chair), Mrs J Gibson (JG), Ms M Jacobs (MJ), Mrs L Inglis (LI), Mr M Shayler (MS), Mrs C Cameron. Also present: Cllrs Michael Fox-Davies (MF-D), Reg Waite (RW), Janet Shelley (JS).


No. Actions arising from meeting 12.12.18 Target Date
1. Cllr MF-D to send to Clerk a list of all proposed road/path/bridge changes O/S Clerk to chase.
2. Informed decision required on speed data – Cllr MF-D ASAP
3. LI to establish what speed data means for Blewbury main roads & copy info to all (& Cllr MF-D) Cleared.
4. Cllr MF-D to chase repair of signpost at junction of Aston Tirrold turn with road out of Blewbury. ASAP
5. DH to continue to look for appropriate health & Safety course. ASAP
8. JG to gather evidence of how valuable the Red Lion was as an ACV Ongoing.
9. Clerk to ensure Salt Bin check is on October agenda every year. Actioned.


No. Actions arising from meeting 16.01.19 Target Date
1. Clerk to look in to new broadband/landline package for clubhouse. February meeting
2. CL to upload Emergency Plan to village web site. ASAP
3. Building of BBQ area at TFF (MS) March meeting
4. Clerk to request risk assessment for Boxing Day walk (requested 18.12.18 & 4.2.19) February meeting
5. LI to push for more information on potential speeding actions March meeting
6. CL to explore S106 grant for TFF car park. March meeting


  1. Apologies for absence

D Hollick, Cllrs M Blythe, D Lomas, M Penington

  1. Declarations of interests relating to this meeting

None declared.

  1. To approve the minutes of the Parish Council meeting held on 12th December 2018

Minutes were approved & signed by the chair.

  1. To receive the County Councillor’s report

Report included with these minutes. Of particular note:-

  • MF-D has made some progress in his endeavours to have developers pay for damages to road ways during development of building sites.
  • MF-D would look in to funds allocated to support the Blewbury bus.
  • MF-D would check what money may be available for traffic calming measures.
  • In response to BPC’s concerns about planned future housing development and the accountability of Oxfordshire Local Enterprise Partnership (OxLEP) and Oxford Growth Board (OGB), MF-D said he was raising his own concerns with OCC’s Scrutiny Committee, and requested a copy of our correspondence with Ian Hudspeth.



To receive District Councillor’s report

Report included with these minutes.

  1. 6. To receive a report from the PCSO

Circulated prior to the meeting.

  1. To receive the Lengthman’s report

Report distributed prior to the meeting & included below.

  1. Open Forum

No members of the public present.

  1. Matters arising

No matters arising from previous meeting.

  1. Village hall refurbishment

Further meetings are planned at roughly monthly intervals with a move to planning stage hopefully in February. A further invoice received for payment this month (see 12.2 below).

  1. Recreation Ground / Clubhouse

11.1 The Clerk reported that while a landline is billed every month for the clubhouse, the broadband had never been paid for (nor billed) since the original free 12-month period. Clerk to look in to renewing the whole contract.

11.2 MS reported that in the first week of March Mr Benfield is to build a barbeque structure at TFF. This will enable people to use disposable BBQs in this area, but will not be able to cook directly on it for food hygiene reasons.

  1. Planning & Housing

12.1 Planning committee report

Two new applications (LB/FUL) had been received for the development opposite Borlase in South

Street, which would be dealt with prior to the next meeting.

12.2 To approve responses to current applications

None received.

  1. Finance & Administration

13.1 Finance Committee Report (meeting held 9.1.19)

See also 12.2 below.

The PC agreed to increase the Lengthman’s hourly rate by £1 per hour.

13.2  Approve Precept 2019/20

The council approved a recommendation from the Finance committee to increase the precept by 5%

(tax base increase 724 – 739, which is in line with inflation and sufficient to cover election costs) to

a total of £61,261.00.

13.3  Update on S106 contributions

No update to report.

13.4  To approve payments to be made under ancillary powers and within budgeted amounts.

All payments were approved by the council.


PAYMENTS Description / Power to spend Amount inc VAT
E Cooper & D Hollick Clerk(s) and Lengthman’s salary and expenses £930.29
M Taylor Clerk Training £387.72
NEST Clerk’s pension £44.61
Biffa Waste Services Ltd Waste services December2018 by DD £69.53
BT Payment Services Ltd Clubhouse line rental and Wifi £31.08
Complete Tree Services T4 & T5 Elder & Elm fell to ground level etc. £216.00
Ridge and Partners LLP Blewbury Village Hall Alterations – Continued professional services inc. proposed concept designs. £4830.00
Total £6,509.23



13.5 To note major receipts made during month

RECEIPTS Description Amount
Vale of White Horse Blewbury Trim Trail Grant 2of2 £2,916.00


  1. Risk Management

   14.1 Update on the progress of our Emergency Plan and SSEN communities award.

CL agreed to upload the Emergency Plan to the village web site.

DH to source Health & Safety course, which will be funded from the remainder of the SSEN grant.

   14.2 GDPR – to receive an update on GDPR compliance to date.

CL confirmed that he had written a CCTV compliance document, which can be used if


   14.3 Update on the TFF BBQ area

MS reported that a BBQ area would be built in the first week of March this year.

CL also noted that due to the use of TFF car park and facilities by people from outside

the local area, he would look in to the potential of a Vale grant for the TFF car park.

   14.4 BVS Risk Assessment for Boxing Day walk.

The Clerk reported that no risk assessment had been received. To request again.

  1. Update on any issues relating to the Environment

         15.1 To receive a report from Sustainable Blewbury if available.

None provided.

15.2 To receive an update if available on the wall adjoining the Watery Lane footpath.

CL had provided a written update on 15.1.19. Any remedial work would not take place

before good weather arrived 2019.

  1. To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces

16.1 JG had sent a standard letter regarding residents keeping verges back off the road adjoining their


16.2 The excellent work carried out on the hedge & verge between the bus stop and Dibleys gate on the

        London road was noted and the PC extended its thanks to the gentlemen involved.

16.3 Cycle route update provided by email from LI 19.1.19. A route between Blewbury & Upton is in the

        OCCs ‘strategic cycling network plan’. Carried forward to February agenda.

  1. To receive an update on any issues relating to roads, road safety and public transport

17.1 To receive any update available on the Oxford Cambridge expressway.

Concerns were expressed by councillors regarding the effects of the SODC and Vale local plans and

the expressway on the excessive number of new houses being proposed and the damage caused by

these plans to our environment.

LI to look at freedom of information requests and raising questions to establish accountability.

17.2 To receive an update on actions to be taken following the speeding report on the B4016 and A417.

LI agreed to push for more information on potential actions.

  1. Village Hall Management Committee. Update from the most recent VHMC meeting.

CL/JG reported no significant update.

  1. Asset of Community Value Renewals. Update on the renewal of ACV for the Red Lion.

         JG is taking this forward and will report back.

  1. Correspondence

  20.1 Items requesting a reply & consultations

None received.

  20.2 Items for information that have been circulated

None not already covered.

  1. Website Correspondence and Uploads on PC section


  1. Any other business Exceptionally to deal with business received too late for inclusion in agenda. No

  decisions may be made under AOB.

  1. Date of the next meeting of the PC

 Wednesday 13th February 2019.


The meeting finished at 9.15pm.



E Cooper

Clerk to Blewbury Parish Council

       7th February 2019

































Lengthman’s Report – December 2018


Very quiet month with nothing much to report.


Further servicing of equipment done for winter storage.


Footpaths are a bit muddy but otherwise OK


TFF and KAP play areas all OK


Recreation Ground and car park areas ok.


That’s about it!


Hope you all had a good Christmas and Good luck for 2019.


Best wishes











Tough decisions taken since 2010 have created a route to financial stability at OCC as the council plans to set its 2019/20 budget at a time when all councils face financial challenges. The main budget proposals are:

  • Investment of almost £6m by 2023 to increase care packages to meet assessed needs for adults with learning and physical disabilities. (Adult Social Care)
  • An increase of £5.8m is proposed to be added to the budget in 2022/23 in adult social care to meet projected increased need as a result of the aging population. The council’s existing planning up to 2021/22 already includes provision for budget increases of £5.0m in 2019/20 and 2020/21 and £5.6m in 2021/22. (Adult Social Care)
  • Invest £3.2m up to 2023 (£800,000 per year) to support the increasing number of children qualifying for school transport – in particular children with special educational needs. (Children, Education and Families)
  • Invest £17m to support the predicted increasing numbers of children in care, including more permanent care staff (Children, Education and Families)

With regard to Council Tax, the council’s plan – agreed at the last budget in February 2018 – to raise Council Tax by 2.99 per cent in 2019/20 and 1.99 per cent in the years thereafter remains the same in the new budget proposals. However, funding for local government beyond 2020 is currently uncertain, with councils waiting for funding decisions from central government which will not be known until late 2019.



Living longer and living better is the drive behind a new Older People’s Strategy for Oxfordshire.

The strategy sets out how OCC and Oxfordshire Clinical Commissioning Group will deliver a positive future for the county’s older population. It was developed following feedback over a three-month period. Residents, health and charity organisations, professionals, businesses, the public sector and community groups were engaged in the strategy development so it could be grounded in what people tell us matters most to them. The strategy’s vision and priorities were specifically co-produced with a wide range of people whose work and lives it affects. The strategy will be used to inform the planning, commissioning and delivery of services across Oxfordshire and will be monitored by the Better Care Fund Joint Management Group reporting to the Health and Wellbeing Board. To read the strategy and have your say online visit here https://consult.oxfordshireccg.nhs.uk/consult.ti/OPLLLB/consultationHome or request a paper copy of the strategy by calling 01865 334638. The closing date for comments is Feb 1, 2019.



Twenty-nine organisations have been recommended to receive grants from the county council’s adult social care Sustainability Fund. The fund was established last year as part of measures designed to enable the ongoing delivery of daytime support services in Oxfordshire. A grant pot of £250,000 was approved for 2019/20 and community and voluntary organisations were invited to apply for the fund between September 12 and November 2. To allocate the funding to as many organisations as possible, a panel of county councillors and people representing daytime services recommended that a maximum level of 70 per cent of the amount awarded in 2018/19 should be made where applicable. Among those services recommended for funding are Day Break Oxford (£50,000), Age UK (£27,500), October Club (£14,000) and Aspire (£12,500). Applications totalling £244,847 went before Cabinet on December 18.



Plans to create significant new provision for Oxfordshire children with special educational needs (SEND) have been agreed by councillors, with a £15m investment set to create 300 new places which will involve a major rebuild for Northfield School in Oxford. The county council has conducted a wide-ranging review of its special educational needs provision in light of the large increases in the numbers of children with such needs entering the educational system in recent years and the forecast for continued increases in the future. The rebuild of Northfield School would be accompanied by a new school at Bloxham Grove in North Oxfordshire (due to open in 2020) and at Valley Park, Didcot (target date 2023) as part of a free school application process. At a national level, the Department for Education will be rolling out a new assessment approach for pupils with complex disabilities, from 2020. DfE has said “The statutory assessment will replace P scales 1 to 4 and will be based on the ‘7 aspects of engagement’, an assessment approach that focuses on pupils abilities in specific areas like awareness, curiosity and anticipation”. A guidance and training package will be developed and delivered to schools, local authorities, Ofsted and parents prior to programme roll out.



Journeys on Oxfordshire’s roads have already been significantly improved in recent months thanks to an extra £10million being spent by OCC this year on repairing and improving road surfaces. Government announced in November that OCC would get £7.4 in additional funding to top-up this activity. A range of different methods of road repair and sealing are used to extend the life of county roads and reduce the likelihood of potholes forming which include resurfacing, patching, Dragon-patching and surface dressing.



OCC has welcomed the government’s new Waste and Resources Strategy for England, describing it as “ambitious”, with the potential to “transform the way that waste is viewed and managed.” Key points within the strategy include:

  • Introduction of a Deposit Return Scheme for drinks containers to improve the amount recycled when out and about (known as ‘on the go’ recycling)
  • Improved and extended redistribution of surplus food from businesses, and mandatory food waste collections from businesses and households.
  • A national recycling target of 65 percent by 2035 (current national recycling rate is 45 percent)

OCC is committed to protecting the local environment as part of its Thriving Communities initiative.




Oxfordshire has been named the best performing county council waste disposal authority in England for its recycling rates during 2017/18. The success reflects OCC’s commitment to work with districts to protect the environment. Figures published on Tuesday 11 December by the Department for Environment, Food and Rural Affairs (Defra) show that Oxfordshire is the highest performing disposal authority, ahead of Buckinghamshire and Cambridgeshire.

Oxfordshire is ‘top of the pops’ in two categories:

  • The highest proportion of waste which is reused, recycled and composted (57.2%)
  • The lowest amount of general waste (non-recyclable waste) produced per household (430kg).

All Oxfordshire Councils recycled over 50% in 2017/18, (the national recycling rate is 45%). The county has seven Household Waste and Recycling Centres (HWRCs) that provide recycling facilities for a wide range of items, from batteries to clothes, fridges to plastic garden furniture. They accept over 350 different waste streams, recycling around 60% of the waste accepted.

For further information about Oxfordshire County Council’s Household Waste Recycling Centres, visit www.oxfordshire.gov.uk/waste



Blewbury Parish Council

District Council Notes for Parish Councillors on Wednesday, 16th January 2019

from Cllr Janet Shelley & Cllr Reg Waite


Apologies: None


Planning Enforcement Investigations:

VE19/16   Churn Estate, Bohams Road, Blewbury                                           Reported: 7 January 2019                                                                           Alleged Breach: Without planning permission the material change of use of land from a hostel to single dwelling and breach of the legal agreement.                  Case Officer: to be appointed                                                                                6 week target date: 18 February 2019                                                                   Site Visited:   not yet ………………………………………………………………………………………   Under investigation

VE18/573   Chailey Gardens, Blewbury                                           Reported: 24 September 2018                                                                           Alleged Breach: Failure to provide footpath links.  Breach of landscape conditions attached to P15/V047/FUL. P16/V2008/DIS and P16/V3067/NM.                  Case Officer: Heather Rowe                                                                                6 week target date: 5 November 2018                                                                   Site Visited: 18 October 2018                                                                                  Still under investigation – response from Case Officer awaited

Planning Application Appeal:

P18/V0309/FUL  Fir Trees, London Road, Blewbury OX11 9BP

Construction of a new 1.5 storey 3 bedroom house to rear of Fir Trees.

Appeal reference APP/V3120/W/18/3209796 – start date 26 October 2018

This appeal still in progress.


Planning Application registered 9 January 2019:

P18/V3052/FUL.  Land at A34 Chilton Interchange, Chilton

Erection of a new roadside petrol filling station, retail shop (class A), electric car charging points, drive through unit (Class 3/A5), parking and associated works.

This application has been ‘called-in’ by Cllr Reg Waite.


Modifications to Vale’s Local Plan Part Two:

Subsequent to the notes in our last report, a further letter dated 19 December 2018 was received by the Vale from the Inspector in response to the Vale’s letters dated 20 and 30 November setting out the Council’s response to the concerns in his post hearings letter dated 30 October and enclosing additional evidence relating to transport and air quality.


The Inspector stated he is “now satisfied that the examination can progress to the next stage and am able to provide an outline of the Main Modifications to the plan which are required for soundness.  In addition to the need to amend the proposals for Dalton Barracks which was dealt with in my earlier letters, the most significant of these modifications is the deletion of the housing allocation of 1,000 dwellings at Harwell Campus which is not justified by the available evidence. The reasons for the Main Modifications will be set out in my final report.”


Under Main Modification Core Policy 15b the Inspector goes on to comment, “Some replacement commentary could be included about the provision of ancillary accommodation for visitors and short term employees at Harwell Campus referring to planning P15/V0575/EZ.”


There will be a public consultation early in the year.


Oxford to Cambridge Expressway:

As mentioned in previous notes details on this may be found on the government website – please see the links below –








We will comment on rumours emanating locally.


Grants for voluntary organisations:

New homes bonus community grants – the second round for new applications is open until noon on 28 February.  Applications can be for a minimum of £1,000 and up to 50% (budget permitting) of the cost of capital and one-off revenue projects benefitting the community


Festival/Event grants – open for applications until 28 February 2019 (budget permitting)


Capital grants -currently closed for new applications

Partnership grants – not accepting applications at present.


Other types of council and partnership funds –

Disabled facilities grants – funding for home adaptations – contact grant team on 01235 422403 for more information.

Business rates relief – how to apply for a reduction in your business rates – contact 0845 300 2839

Energy saving grants –helping you make your home more energy-efficient – contact 0800 107 0044

Home improvement loans – support for changes to your home – contact 01235 422403


Funding advice –

The Vale also works with Oxfordshire Community and Voluntary Action (OCVA), who support voluntary and community sector groups and organisations based in Oxfordshire and offer all kinds of advice, including sources of funding and getting fit to fund.  OCVA can be contacted on 01865 251948 or admin@ocva.org.uk


Enquiries for Vale grants can be made by visiting the Vale’s website – www.whitehorsedc.gov.uk/grants or telephoning grant team on 01235 422405.


South and Vale Business Awards:

Business owners, managers, leaders and entrepreneurs attended the launch of the business awards at Cornerstone on 31st October.


Nominations for the 8 categories will be accepted until midnight on 18th January 2019 or via www.vale4business.com/svba/    Once announced the finalists of each of eight categories will be invited to attend a fabulous awards ceremony at Williams F1 Conference Centre in March next year.


Increased charges to help tackle empty homes problem:

Hundreds of empty homes in southern Oxfordshire could be brought back into use as a result of increased charges proposed by South Oxfordshire and Vale of White Horse District Councils.


The two councils are set to increase the amount of council tax that property owners must pay on homes which are left empty for more than two years, with an even greater premium after five years and the years unoccupied.


Currently there are more than 300 long-term empty properties across the two districts.  With a significant housing shortage, having these homes available again would provide a boost for families who are struggling to find suitable properties to rent or buy.


In 2013 the councils introduced the current premium of 50% additional council tax on long-term empty properties.  This measure has helped to significantly reduce the number of long-term empty homes, dropping from 504 to 183 in South and 136 in the Vale.  The councils now want to target the remaining dwellings and believe that increasing the premium will encourage even more owners to bring their homes into use.


The two councils are proposing that the premium will be as follows –

  • from 1 April 2019 – 100% additional council tax on properties which are empty for 2 or more years
  • from 1 April 2020 – 200% additional council tax on properties which are empty for 5 or more years
  • from 1 April 2021 – 300% additional council tax on properties which are empty for 10 or more years


Didcot Garden Town looks forward to the future:

The Nominated Didcot Garden Town Board met last month to discuss the best way to set up the board for long term and how it will move from the vision phase to delivery of the plan.


The nominated board is currently made up from Oxfordshire County, South Oxfordshire and Vale of White Horse District Councils, the Oxfordshire Local Enterprise Partnership and Homes England.

The board’s long-term aim will be to look at how to enable individual garden town projects to go ahead and to make the best use of the county’s infrastructure funds from the government.  It will also help include garden town principles for new homes and much-needed infrastructure to Didcot and the surrounding villages.


The nominated board seeks to simplify its structure and form three ‘sounding boards’ made up of parish councils, businesses and community groups to help members make their recommendations.  Other ideas, pilot studies and projects will be discussed at public events to help the future board form its plans.

Cllr Ian Hudspeth, leader of Oxfordshire County Council, who chaired the Nominated Didcot Garden Town Board meeting, said “This is an exciting time for Didcot and the surrounding villages – through the garden town work we’re able to unlock the true potential of the area, with both exciting and innovative projects, and with funding for much-needed infrastructure – this will enable housing growth in a way that benefits the whole area.  We’re looking forward to listening to local residents and working with them as we move forward.”


It was proposed that members of the board will meet quarterly and make their recommendations on future developments at each meeting.  Once officially formed, board meetings will be open to the public and minutes made available.  The nominated board members plan to meet in February to review a revised board structure and formally create a Didcot Garden Town Advisory Board.


Vale Leader’s Report to Council Meeting on 12th December 2018:

A full report was released on 13th December and can be found on the Vale’s website.


South Oxfordshire Local Plan 2034 – have your say 7 January – 18 February 2019:

SODC has been working on a new Local Plan to shape the future of their district.  Following extensive consultation and gathering of evidence, they have now prepared an updated Local Plan which they are ready to publish prior to it being submitted to independent examination.


Before they submit the plan for examination, they are carrying out a six-week publicity period, and are hosting a series of drop-in events at 11 venues across the district, the first of which is being held in Didcot at the Cornerstone Arts Centre on Thursday, 17th January from 3pm to 7pm.

Further details can be obtained from their website.


You can provide comments using the prescribed form before 5pm on 18 February 2019.  Responses can be made in one of the following ways:




Oxfordshire Growth Board:

Last week Oxford Growth Board issued a press release – “Oxfordshire organisations provide exciting visions for county’s future.”

Further details can be found from their website www.oxfordshiregrowthboard.org


FREE business school coming to Faringdon:

From Monday, 4 February. a FREE five-day business ourse will be held in Faringdon to help people kick start a new business and to support independent businesses grow and succeed.


The intensive course is being sponsored by the Vale and run by PopUp Business School.  The school will be opening at 10.00am at the Pump House in the town centre and will include lots of practical sessions, advice, one-to-one coaching and builds a support network from everyone attending.


Last year 53 people attended the course in Didcot and by the end of the week 15 new businesses were set up and ready to trade and another 38 were almost ready to get going.  During the Didcot sessions, entrepreneurs set up a wide range of companies including wedding photographer, a vegan fast food retailer, a life coaching service and an entertainment hire company.


Workshops will run from 10am to 3pm each day from Monday to Friday and provide advice on how businesses can be set up for free and social media and websites to find new customers.


To book a place interested people should go to wwwpopupbusinessschool.co.uk/faringdon


Fly-tipping – it’s not just rubbish, it’s criminal – Let’s put a stop to it:

You can report fly-tipping online using the Vale’s online form, or telephone 03000 610 610 or email admin.vale@biffa.co.uk or contact your local District Councillor

 What is the Vale doing about fly-tipping?

Catching people fly-tipping (dumping rubbish) is not always easy but we work closely with police, the Environment Agency and partner local authorities to share intelligence and techniques.

We’re also using more sophisticated methods than ever before to get the evidence that is needed, including the use of portable CCTV cameras in fly-tipping hot spots, which had led to a number of prosecutions.

However, we really value information about fly-tipping from people living in the communities where it is happening. Anyone who has information that might help us tackle fly-tipping offences should get in touch with us so we can investigate.

What information does the Vale need

To help us investigate the complaint we need as much detail as possible, including:

  • the date, time and the place where the tipping is taking place, or has occurred
  • what the waste is and how much of it there is
  • a description of any vehicles involved and the registration number.


Removing fly-tipping

We are responsible for removing fly-tipped waste from the public highway and highway verges. For information about how fly-tipped waste is dealt with see our page on street cleaning.

Getting rid of your rubbish

If you need to pay someone to remove waste from your property, to help ensure you don’t end up giving your rubbish to a fly-tipper please follow our tips on waste removal – – how to stay legal.


JS & RWW –14 January 2019



PCSO – Here is a report for the next Parish council meeting.


There a couple of incidents of note. A vehicle was stolen from the Village and enquiries are ongoing relating this.


There have been some thefts to local farms including in Blewbury and we are urging the community to report anything they think look suspicious no matter how small. Hare Coursing is still an ongoing activity, there have been some incident’s in the village and the surrounding Villages. Some arrests have been made in another area and vehicles and dogs seized. Operations and patrols continue around this.


Beauty spot car park breaks to vehicles are still happening. Those area’s affected include the local ones on the Ridgeway. We have conducted some operations around this and continue to patrol on a regular basis. We are encouraging people not to leave anything in their vehicles!!


Please can you pass my apologies for once again not being able to attend. This is purely down to my shifts not co-inciting. I would ask another member of the team to attend in my absence however we now all work on the same shift.


If anything comes up that you think I should know about please do let me know. Or if anyone has anything regarding crime or concerns please feel free to pass on my email address or if their details can be taken and passed to me I will happily contact them.


Gary Kirby

PCSO C9455

Wantage and Grove Neighbourhood Police Team

Non emergency number: 101