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Blewbury Parish Council Meeting Wednesday 10th April at 7pm in the Melland Room in the Blewbury Clubhouse

To all Members of the Council

Chairman Dermot Mathias, Councillors Lee Robinson, Sheila Austin, Mark Shayler, Julia Saunders, Anne Millman, Andrew Calder, Lydia Inglis.

You are hereby summoned to attend a meeting of the Parish Council to be held on Wednesday 10th April 2024 at 7.00 pm. This meeting will be held in the Melland Room at the Blewbury Clubhouse.

Members of the public and press are welcome to attend. Please contact the Clerk prior to the meeting to indicate your intention to attend, as numbers may be restricted.

Signed

E Cooper
Clerk to Blewbury Parish Council

AGENDA

1. To receive & approve apologies for absence

2. To record any declarations of interests relating to this meeting

3. To receive the County Councillor’s report

4. To receive District Councillor’s report

5. To receive the Lengthman’s report from David Hollick, & introducing the trainee Lengthman, Iain Wood.

6. Open Forum
To receive representations from members of the public if present. Maximum 15 minutes (3 minutes per
person).

7. To approve previous minutes & report on any matters arising – All Cllrs
Minutes of the BPC meeting held on 6th March 2024
Note: – Any changes to the minutes need to be agreed by a vote.

8. To hear the Planning Committee Report & Planning Responses – L Inglis

8.1 To agree or ratify the Council’s response to the following consultations

8.1.1 P24/V0610/LB The Cleeve, South Street, Blewbury
Various works to interior & exterior.
Deadline 12.04.24
Council agreed no objections by email. Returned 21.03.24.

8.1.2 P24/V0533/HH Lowmans, south Street, Blewbury
Rear extension, internal alterations & external wall materials changed.
Deadline 05.04.24
Council agreed no objections by a majority, by email. Returned 21.03.24

8.2 To note planning permissions received / withdrawn during the month

8.2.1 P24/V0217/HH Collis Moor, Nottingham Fee, Blewbury
Planning permission 07.03.24

8.2.2 P24/V0249/PIP Workshop adjacent to Pilgrams Way, Blewbury
Permission in principle 22.03.24

8.2.3 P24/V0350/LB Corrydon House, London Road, Blewbury
LB consent 26.03.24

9. To hear an update on Speed Watch & Speed Reduction Measures (L Robinson / J Ingoldby)

10. To hear an update on Finance & Administration from the Clerk

10.1 Financial updates

10.1.1 End of month reconciliation for March sent in advance of the meeting to the
Chair. To be agreed & signed at the meeting.
10.1.2 Receipts in March included:-
– Cemetery related £125.00
10.1.3 Lloyds Bank account funds as of 31.03.24 were £54,684.24
This sum includes reserves of: –
– £16,594.16 remaining village hall refurb funds
– £10,521.53 CIL funds
– £5,000 EV Charger grant fund
Net funds available £22,568.95
10.1.4 The first half of the precept is expected on or around 5th April in the sum of £56,500.

10.2 To hear options for an interest-bearing account for Reserves – L Robinson

10.3 Administrative updates
10.3.1 To hear an update on the Parish Councillor vacancy
10.3.2 To receive an update on the allotment administration changes
i. Council to formally acknowledge & agree new PCC annual fee
ii. Council to formally acknowledge & agree new arrangement with the BVGA
10.3.3 To hear an update to proposed changes to existing leases – D Mathias
– Croquet club
– Tennis Club
– Band Hut (£5 rent received 03.04.24 for 202-24)
10.3.4 To hear an update on the grass cutting contract for this year
10.3.5 To hear an update on the format of this year’s Annual Parish meeting currently scheduled for
Wednesday 15th May – J Saunders
10.3.6 Any other administrative updates
BT bill – has been issued & is incorrect.

10.4 To agree authorisers for this month’s payments (signatories present only)

10.5 To approve payments to be made under the general power of competence and within budgeted amounts as detailed in the table below – All Councillors

PAYEE

Description

Amount

E Cooper/D Hollick/

E Holroyd

Clerk, Lengthman & Hall Administrator salaries & expenses for March£2288.57
NEST DDClerk’s pension March£113.65
HMRCPAYE Clerk, Lengthman, Hall Admin & Employer NIC contributions March£440.17
Biffa Waste Services Ltd DDWaste services April£180.30

 

BT DDClubhouse digital fibre package£80.07
Scottish Power DDClubhouse electricity 01.04.24*£258.00
J NewmanClubhouse cleaning March£216.00
VoWHDCClubhouse annual premises licence£180.00
Village Hall AdminBlewbury Post Office quarterly rent£300.00
PWL 497831Clubhouse loan (cap&int)£4,207.50
Travis PerkinsTimber, gloves£38.22
ICO DDData Protection Certificate Renewal£35.00
AmazonIT for Hall Administrator: Laptop, External Hard drive, software*£713.79
MTSSID installation£648.00
 Total£9699.27

11. To receive an update from VHEMC – D Mathias

11.1 EV charger update – L Robinson
11.2 Any other updates

12. To receive an update on the Community Art project – L Inglis

13. To receive an update on the all things relating to the operation of the Clubhouse & the recreation ground – D Hollick, E Holroyd

13.1 Clubhouse
13.1.1 ECIR & fire risk assessment remedial work update
13.1.2 Clubhouse working group meeting update
13.1.3 Clubhouse Admin report
Clubhouse income for January to March 2024 estimated at £2740.50.
13.1.4 Any other updates

13.2 Recreation ground update

13.3 Scout Hut update

13.4 Any other updates

14. To receive an update on all aspects of TFF & car park – M Shayler, D Hollick

14.1 Play area / trim trail update
To hear an update on the state of TFF. Especially following Amazons practice + areas around gates & the goal area.
14.2 Inspections
Weekly visual & monthly recorded inspections update

14.3 Skate Park future refurbishment / replacement update – D Mathias/A Calder

14.4 Cycle Track – potential refurbishment / replacement update – D Mathias/A Calder

14.5 Any other updates

15. To receive an update on Risk Management & Compliance – A Calder

16. To receive an update on issues relating to the Environment – A Millman

16.1 Information from Sustainable Blewbury
16.2 Any other environmental & bio diversity issues

17. To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces – M Shayler, D Hollick

17.1 Parking on the Pound update

17.2 Any other update on Footways, Footpaths, Rights of Ways & open spaces in & around the village

17.2.1 Church footpath resurface – TOE application – LI
17.2.2 Dog waste bin – LI

18. To receive an update on any outstanding consultations – All Councillors
None outstanding.

19. To agree the date/venue of the next meeting(s) of the Council – All Councillors

Next full council meeting is the Annual Parish Council meeting on Wednesday 8th April 2024 at 7.00pm in the Melland Room at the Clubhouse.

Advance notices:-
Annual Meeting of the Parish on Wednesday 15th May at 7pm in the Village Hall.

Appendix A

NO.ACTIONS FROM MARCH MEETINGWHEN BY
1.BPC to review it’s overall storage position with the set up of a working group – DMASAP
2.LR to meet with SID installation contractor on Friday 8 March to discuss installationActioned
4.DM to speak David Long re introduction of a maintenance charge to the Croquet ClubApril meeting
5.DM & AM to speak to the Tennis Club re introduction of a maintenance chargeApril meeting
6.Clerk to look at lease data that needs to be updated.ASAP
7.Clerk to obtain two additional quotes for grass cutting contract.ASAP
8.DM, AM, JS to open discussions re format of APM in MayApril meeting
10.LR to obtain further quotes re EV charger at VHASAP
11.DM to obtain new skate ramp proposal from Radii RampsApril meeting
12.AC to continue investigations in to new pump trackOngoing
13.AM & JS to consider draft community engagement statement regarding ‘water problems’ in the villageASAP
14.Clerk to recommend No Parking signs for the Pound.Actioned
15.DM to arrange on site visit to Pound to establish position, length & type of low level hedge.Actioned
16.DM to speak to resident of Turnpike House re parking.ASAP

 

NO.ACTIONS FROM FEBRUARY MEETINGWHEN BY
1.LI to speak to OCC re moving SID pole on Bessels WayActioned
2.Clerk to submit VAT refund claim to HMRCActioned
4.DH to work through minor tasks highlighted in Fire Risk AssessmentActioned
7.DH to work through minor tasks highlighted in the last RoSPA reportActioned
8.AC to check Council’s risk assessment template against Zurich’s RA guideActioned
9.LI to speak Blueberry landlord re contribution to upkeep of PoundActioned
NO.ACTIONS FROM JANUARY MEETINGWHEN BY
1.HG to provide an update on the new DC building in Didcot.C’fwd
2.HG to check on progress of requested dog waste bin re-siting on Berry Lane.C’fwd
5.DM to open discussions with A Forman re Post Office Post Mistress formal arrangements (appointment/grant)ASAP
10.MS to investigate what remedial work may be required at the TFF car park (filling in of pot holes?).C’fwd
11.LR / MS to see if funding for car park maintenance is available.C’fwd
12.Clerk to make arrangements to have foliage from TFF bonfire site removed.Actioned
NO. ACTIONS FROM PREVIOUS MEETINGSWHEN BY
7.DH / MS to arrange to replace part on zip wireOngoing
2.MS to deal with vandalised bench by the TTT on TFFASAP
6.Clerk to draft new ‘hedges’ letter.Actioned
8.MS to investigate possibility of installing steps in to TFF from Rubble Pit LaneTo be installed

 

 

 

 

Agenda

AgendaPDF download
Blewbury Parish Council Meeting Wednesday 10th April at 7pm in the Melland Room in the Blewbury Clubhouse

Meeting minutes

MeetingPDF download
Minutes of the Blewbury Parish Council Meeting held on Wednesday 10th April at 7pm in the Melland Room at the Clubhouse
Minutes of the Blewbury Parish Council Meeting held on Wednesday 6th March 2024
Minutes of the Blewbury Parish Council Meeting held on Wednesday 14th February 2024 in the Melland Room at the BLewbury Clubhouse
Minutes of the meeting of the Parish Council held on Wednesday 10th January 2024 at 7.00 pm in the Melland Room at the Blewbury Clubhouse.
Minutes of the meeting of the Parish Council held on Wednesday 13th December 2023 at 5pm in the Melland Room at the Blewbury Clubhouse.
Minutes of the meeting of the Parish Council held on Wednesday 8th November 2023 at 7.00 pm in the Melland Room at the Blewbury Clubhouse.
Minutes of the Blewbury Parish Council meeting held on Wednesday 11th October 2023 Download the PDF Download the PDF Download the PDF
Minutes of the Blewbury Parish Council Meeting held on Wednesday 13th September 2023 Download the PDF Download the PDF
Minutes of the Blewbury Parish Council Meeting held on Wednesday 12th July 2023 Download the PDF Download the PDF
Minutes of the June Parish Council Meeting Download the PDF Download the PDF
Minutes of the Annual Parish Council meeting held on Wednesday 10th May 2023 at 7.00pm in the Vale Room at the Blewbury Village Hall.
Minutes of the Blewbury Parish Council Meeting held at 7pm on Wednesday 12th April 2023
Blewbury Annual Parish Meeting Wednesday 26th April 2023 Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF
Minutes of the March 2023 Blewbury Parish Council Meeting Download the PDF Download the PDF
Minutes of the Blewbury Parish Council Finance Committee Meeting held on Thursday 22nd December 2022
Minutes of the Blewbury Parish Council Meeting held on Wednesday 8th February 2023 Download the PDF Download the PDF
Minutes of the Blewbury Parish Council Meeting Held on Wednesday 11th January 2023
Blewbury Parish Council December Meeting Minutes
Blewbury Parish Council Meeting November 2022
Minutes of the meeting of the Parish Council held on Wednesday 5th October 2022 at 7.00 pm in the Vale Room at the Blewbury Village Hall.
BPC Minutes August 2022 Download the PDF
Blewbury Parish Council Minutes July 2022 Download the PDF
Blewbury Parish Council Minutes June 2022 Download the PDF
Blewbury Parish Council Annual Meeting Minutes May 2022 Download the PDF Download the PDF
Blewbury Parish Council Minutes April 2022 Download the PDF
The AGM of the Blewbury Village Society & The Blewbury Annual Parish Meeting Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF
Blewbury Parish Council March 2022 Minutes Download the PDF
Blewbury Parish Council February minutes Download the PDF
Blewbury Parish Council January Meeting Minutes Download the PDF
Blewbury Parish Council Finance Committee Meeting December 2021 Download the PDF
Blewbury Parish Council Meeting December 2021 Download the PDF