Skip to content

Blewbury Parish Council Meeting Wednesday 14th February at 7pm in the Melland Room in the Blewbury Clubhouse

To all Members of the Council

Vice-Chair Lydia Inglis, Councillors Lee Robinson, Sheila Austin, Mark Shayler, Julia Saunders, Anne Millman, Andrew Calder, Jane Gibson.

You are hereby summoned to attend a meeting of the Parish Council to be held on Wednesday 14th February 2024 at 7.00 pm. This meeting will be held in the Melland Room at the Blewbury Clubhouse.

Members of the public and press are welcome to attend. Please contact the Clerk prior to the meeting to indicate your intention to attend, as numbers may be restricted.

Signed

E Cooper
Clerk to Blewbury Parish Council

AGENDA

1.     To receive apologies for absence

D Mathias,

2.     To record any declarations of interests relating to this meeting

3.     To receive the County Councillor’s report

4.   To receive District Councillor’s report

5.   To receive the Lengthman’s report from David Hollick

6.   Open Forum

To receive representations from members of the public if present. Maximum 15 minutes (3 minutes per person).

7.   To approve previous minutes & report on any matters arising – All Cllrs

Minutes of the BPC meeting held on 10th January 2024

Also the minutes from the Finance Committee meeting held on 20th December 2023. These minutes have been agreed via email by those present at the meeting; D Mathias, L Robinson, J Gibson.

Note: – Any changes to the minutes need to be agreed by a vote.

8. To hear the Planning Committee Report & Planning Responses – L Inglis

 

8.1 To agree or ratify the Council’s response to the following consultations

8.1.1 P24/V0217/HH Collis Moor, Nottingham Fee, Blewbury

Demolition of existing annex. Erection of single storey side extension.

Deadline 28.02.24

BPC no objections, returned 02.02.24.

 

8.1.2 P23/V2653/HH Amendment no.1, I Bohams Cottages, Westbrook St, Blewbury

Certificate of ownership

BPC no objections, returned 01.02.24.

 

8.2 To note planning permissions received / withdrawn during the month

8.2.1 P23/V2746/HH 33 Bridus Mead, Blewbury

Planning permission 25.01.24

 

8.3 Ratification of the new conservation area appraisal for Blewbury

 

 9. To hear an update on Speed Watch & Speed Reduction Measures (L Robinson / J Ingoldby)

 

10. To hear an update on Finance & Administration from the Clerk

 

10.1 Financial updates

 

10.1.1 End of month reconciliation for January sent in advance of the meeting to the Vice-Chair. To be agreed & signed at the meeting.

10.1.2 Receipts in January included:-

– Cemetery related £405

– Oct-Dec Clubhouse income £2622.50

– VH HEH salary repay Q3 £1558.75

10.1.2 Lloyds Bank account funds as of 31.01.24 were £62,826.13

This sum includes reserves of: –

  • £16,945.26 remaining village hall refurb funds
  • £10,521.53 CIL funds

Net funds available £35,359.34

 

10.2 Administrative updates

 

10.2.1 To agree on whether to continue with CFO membership or not (2024 £70).

10.2.2 To discuss the current allotment administration proposal from the PCC

10.2.3 Other administrative updates

i. Defibrillator status update

 

10.3 To agree authorisers for this month’s payments (signatories present only)

 

10.4 To approve payments to be made under the general power of competence and within budgeted amounts as detailed in the table below – All Councillors

10.4.1 To ratify the agreement made via email (7 councillors in agreement) to make a donation of £TBA to the CAB.

 

PAYEE

Description

Amount

E Cooper/D Hollick/

E Holroyd

Clerk, Lengthman & Hall Administrator salaries & expenses for January£2344.54
NEST DDClerk’s pension January£113.65
HMRCPAYE Clerk, Lengthman, Hall Admin & Employer NIC contributions January£442.32
Biffa Waste Services Ltd DDWaste services January£128.62

 

BT DDClubhouse line rental January£46.53
Scottish Power DDClubhouse electricity 01.02.24£242.00
J NewmanClubhouse cleaning January£234.00
AmazonParazone for Clubhouse cleaning*£29.98
AmazonPrinter ink for Clerk*£64.99
RadiiSkate ramp minor repair*£425.00
Red BoxAnnual fire equipment test*£95.36
Red BoxFire safety assessment of Clubhouse*£474.00
SCS Oxon LtdLavender hedge removal & other works in recreation ground car park£3492.00
Didcot PlantHire of equipment to install VH bike rack*£389.10
RoSPAQuarterly play area inspection£499.20
Scribe AccountingAnnual Accounts Renewal£673.92
Winterbrook FarmAnnual allotment fee£300.00
CABDonationTBA
SoDCBorehole Water TestingTBC
 Total£6,966.08

*Paid to be ratified

Receipts

Description

Amount

Howard ChadwickB Murray funeral£320.00
M&J DidcockLaugharne memorial£85.00
VHEMCClubhouse receipts Oct-Dec23£2622.50
VHEMCHEH Salary repay Q3£1558.75
 Total£4586.25

11.    To receive an update from VHEMC

11.1 Cycle hoops update

The installation of the cycle hoops was completed w/b 29.01.24.

11.2 Any other updates

12.    To receive an update on the Community Art project – L Inglis

 

13.    To receive an update on the all things relating to the operation of the Clubhouse & the recreation ground – D Hollick, J Gibson, E Holroyd

 

           13.1 Clubhouse

13.1.1 Entertainment licence details – J Gibson

13.1.2 Clubhouse usage January – E Holroyd

13.1.3 Other updates

i. Borehole risk assessment & water sampling carried out on 11.1.24.

Report from SoDC ‘results fully compliant with drinking water standards’. Next test January 2025.

ii. Fire risk assessment carried out on 29.1.24.

Report received on 31.01.24. To be examined by A Calder.

Immediate, short & medium term tasks highlighted to be actioned.

iii. Electrical Installation Condition Report (EICR) update

 

13.2 Tennis Club

To discuss the request for additional grounds maintenance.

 

13.3 Recreation ground update

 

14.    To receive an update on all aspects of TFF & car park – M Shayler, D Hollick

 

14.1 Play area / trim trail update

 

14.2 Inspections – to discuss & agree any remedial work

 

14.2.1 RoSPA Annual inspection

Carried out on Monday 29th January (inc. KAP).

A number of low-level items have been highlighted & require work.

 

14.2.2 Weekly visual & monthly recorded inspections update – L Robinson

 

14.3 Skate Park future refurbishment / replacement update

 

14.4 Cycle Track – potential refurbishment / replacement

 

14.5 Any other updates

 

15.    To receive an update on Risk Management & Compliance – A Calder

 

16.   To receive an update on issues relating to the Environment – A Millman

 

16.1 Information from Sustainable Blewbury

16.2 Any other environmental issues

 

17.   To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces – J Gibson, M Shayler

 

17.1 Parking on the Pound – to discuss & agree remedies

17.2 Footpath gravelling – to discuss any areas in need

17.3 Any other update on Footways, Footpaths, Rights of Ways & open spaces in & around the village

– The Keep Britain Tidy Great British Spring Clean will be running again this year from Friday 15 March to Sunday 31 March

 

18.   To receive an update on any outstanding consultations – All Councillors

– Ward Boundary changes

– Joint Local Plan

 

19. To agree the date/venue of the next meeting(s) of the Council – All Councillors

 

Next full council meeting Wednesday 6th March 2024 at 7.00pm in the Melland Room at the Clubhouse. PLEASE NOTE this is a week earlier than usual.

 

Appendix A

 

NO.ACTIONS FROM JANUARY MEETINGWHEN BY
1.HG to provide an update on the new DC building in Didcot.Feb meet.
2.HG to check on progress of requested dog waste bin re-siting on Berry Lane.Feb meet.
3.Clerk to write to Mr Long re Council’s croquet club considerations.Actioned
4.LR, JI & WC to consider SID installation implications.Feb meet.
5.DM to open discussions with A Forman re Post Office Post Mistress formal arrangements (appointment/grant)ASAP
6.Clerk to create list of potential grounds contractors.ASAP
7.LR to propose an interest-bearing account to the Council.Feb meet.
8.JG to set up artwork project meeting with JS & L Shayler re engaging schoolFeb meet.
9.MS to provide details of other skate parks & LR to request village input via FB.Feb meet.
10.MS to investigate what remedial work may be required at the TFF car park filling in of pot holes?).Feb meet.
11.LR / MS to see if funding for car park maintenance is available.Feb meet.
12.Clerk to make arrangements to have foliage from TFF bonfire site removed.Actioned
13.MS / JG to agree what work could take place to prevent further erosion of the Pound on South Street.Feb meet.
14.MS to report on what footpaths may require gravel.Feb meet.
NO.ACTIONS FROM DECEMBER MEETINGWHEN BY
6.Clerk to investigate what type of entertainment licence is required for the Melland Room.ASAP
10.AM to contact Luke from Oxfordshire Wildlife re presentation at BPC meeting.TBC
NO. ACTIONS FROM PREVIOUS MEETINGSWHEN BY
7.DH / MS to arrange to replace part on zip wireOngoing
8.LR to find a contractor for installation & moving round of SIDsOngoing
10.DM to ask AM to open discussions re footpath access on Churn estateASAP
2.MS to deal with vandalised bench by the TTT on TFFASAP
6.Clerk to draft new ‘hedges’ letter.C’fwd
8.MS to investigate possibility of installing steps in to TFF from Rubble Pit LaneTo be installed

 

 

 

 

 

 

 

Agenda

AgendaPDF download
Blewbury Parish Council Meeting Wednesday 14th February at 7pm in the Melland Room in the Blewbury Clubhouse

Meeting minutes

MeetingPDF download
Minutes of the meeting of the Parish Council held on Wednesday 10th January 2024 at 7.00 pm in the Melland Room at the Blewbury Clubhouse.
Minutes of the meeting of the Parish Council held on Wednesday 13th December 2023 at 5pm in the Melland Room at the Blewbury Clubhouse.
Minutes of the meeting of the Parish Council held on Wednesday 8th November 2023 at 7.00 pm in the Melland Room at the Blewbury Clubhouse.
Minutes of the Blewbury Parish Council meeting held on Wednesday 11th October 2023 Download the PDF Download the PDF Download the PDF
Minutes of the Blewbury Parish Council Meeting held on Wednesday 13th September 2023 Download the PDF Download the PDF
Minutes of the Blewbury Parish Council Meeting held on Wednesday 12th July 2023 Download the PDF Download the PDF
Minutes of the June Parish Council Meeting Download the PDF Download the PDF
Minutes of the Annual Parish Council meeting held on Wednesday 10th May 2023 at 7.00pm in the Vale Room at the Blewbury Village Hall.
Minutes of the Blewbury Parish Council Meeting held at 7pm on Wednesday 12th April 2023
Blewbury Annual Parish Meeting Wednesday 26th April 2023 Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF
Minutes of the March 2023 Blewbury Parish Council Meeting Download the PDF Download the PDF
Minutes of the Blewbury Parish Council Finance Committee Meeting held on Thursday 22nd December 2022
Minutes of the Blewbury Parish Council Meeting held on Wednesday 8th February 2023 Download the PDF Download the PDF
Minutes of the Blewbury Parish Council Meeting Held on Wednesday 11th January 2023
Blewbury Parish Council December Meeting Minutes
Blewbury Parish Council Meeting November 2022
Minutes of the meeting of the Parish Council held on Wednesday 5th October 2022 at 7.00 pm in the Vale Room at the Blewbury Village Hall.
BPC Minutes August 2022 Download the PDF
Blewbury Parish Council Minutes July 2022 Download the PDF
Blewbury Parish Council Minutes June 2022 Download the PDF
Blewbury Parish Council Annual Meeting Minutes May 2022 Download the PDF Download the PDF
Blewbury Parish Council Minutes April 2022 Download the PDF
The AGM of the Blewbury Village Society & The Blewbury Annual Parish Meeting Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF Download the PDF
Blewbury Parish Council March 2022 Minutes Download the PDF
Blewbury Parish Council February minutes Download the PDF
Blewbury Parish Council January Meeting Minutes Download the PDF
Blewbury Parish Council Finance Committee Meeting December 2021 Download the PDF
Blewbury Parish Council Meeting December 2021 Download the PDF