Blewbury Parish Council Extraordinary Meeting Wednesday 11th September at 7.00pm in the Melland Room in the Blewbury Clubhouse
Vice-Chairman Lydia Inglis, Councillors Lee Robinson, Sheila Austin, Mark Shayler, Julia Saunders, Anne Millman, Andrew Calder, Andy Evason
You are hereby summoned to attend a meeting of the Parish Council to be held on Wednesday 11th September 2024 at 7.00 pm. This meeting will be held in the Melland Room at the Blewbury Clubhouse.
Members of the public and press are welcome to attend. Please contact the Clerk prior to the meeting to indicate your intention to attend, as numbers may be restricted.
Signed
E Cooper
Clerk to Blewbury Parish Council
AGENDA
1. To receive & approve apologies for absence
Dermot Mathias
2. To record any declarations of interests relating to this meeting
3. To receive the County Councillor’s report
4. To receive District Councillor’s report
5. To receive the Lengthman’s report from Iain Wood
- KAP inspections & repairs
- Play Space & Trim Trail inspections & repairs
- General work & observations
6. Open Forum
To receive representations from members of the public if present. Maximum 15 minutes (3 minutes per person).
7. To approve previous minutes & report on any matters arising – All Cllrs
7.1 Minutes of the BPC meeting held on 10th July 2024
7.2 Minutes of the BPC extraordinary meeting held on 4th September 2024
Note: – Any changes to the minutes need to be agreed by a vote.
8. To hear the Planning Committee Report & Planning Responses – L Inglis
8.1 To agree or ratify the Council’s response to the following consultations
8.1.1 P24/V1848/S73 Millbrook Cottage, Berry Lane, Blewbury
Variation of C2 on P22/V1588/HH. Reduction of scale of east elevation.
Deadline 25.9.24
8.1.2 P24/V1678/HH Oak Hall, Nottingham Fee, Blewbury
Replacement of existing glass room with single storey extension.
BPC returned no objections 15.8.24
8.1.3 P24/V0956/FUL amendment no. 1, Abners, Church Road, Blewbury
Amended plans & supporting docs.
BPC returned no objections 15.8.24
8.1.4 P24/V1397/FUL Fieldside Farm, Westbrook Street, Blewbury
Replacement dwelling with garage & outbuilding.
BPC returned no objections 20.8.24
8.1.5 P24/V1616/S73 Lowmans, South Street, Blewbury
V of C2 on P24/V0533/HH changes to external materials following specialist design input.
BPC returned no objections 15.8.24
8.1.6 P24/V1476/HH & P24/V1477/LB The Cleeve, South Street, Blewbury
Install EV charge point on external wall of garage.
BPC returned no objections 31.7.24
8.1.7 P24/V1485/HH Mill Lodge, Berry Lane, Blewbury
Proposed conservatory to front of property.
BPC returned no objections 13.7.24
8.1.8 P24/V1305/LDE Blewbury Riding Centre, Bessels Way, Blewbury
Certificate of lawful development for mobile homes.
BPC returned no objections 31.07.24
8.1.9 P24/V1493/Da & P24/V1494/DA Land to the north west of the Red Lion public house car park.
Installation of an OOD house on Hall Barn land & associated affects. Alleged breach – no planning permission applied for.
Deadline 10th September 2024
8.2 To note planning permissions received during the month
8.2.1 P24/V1379/S73 6 Chailey Gardens, Blewbury
Planning permission 19.8.24
8.2.2 P24/1218/HH 9 Chailey Gardens, Blewbury
Planning permission 26.7.24
8.2.3 P24/V1179/HH amendment no.1, The Lintols, Church Road, Blewbury
Selective demolition of existing house to allow rear extension at ground floor & extension at first floor.
Deadline 28.8.24
BPC returned no objections 28.8.24
Planning permission 3.9.24
9. To hear an update on Speed Watch & Speed Reduction Measures (L Robinson / J Ingoldby)
10. To hear an update on Finance & Administration from the Clerk
10.1 Financial updates
10.1.1 Bank Reconciliation
The end of month reconciliation for July & August sent in advance of the meeting to the Chairman. To be agreed & signed at the meeting.
10.1.2 Lloyds Bank account funds as of 31.08.24 were: –
Current Account £84,819.22
Deposit Account Reserves £83,633.09. Interest for July is £188.43 & August £171.66
10.1.3 To discuss any other Financial updates
i. Council to agree the amount of a contribution it will make towards the upgrade of the churchyard gravel path.
ii. Council to agree to remedial work to four trees in the Churchyard by Complete Tree Services, following a quote obtained from Complete tree services by the PCC, at a cost of £950 + vat.
iii. To agree whether to renew CPRE membership, & if so at the rate of £36 or £60?
10.2 Administrative updates
10.2.1 To hear an update on the External Audit Conclusion
i. Letter from Moore re the AGAR for 2023/4
ii. External Auditor Report & Certificate 2023/4
iii. Notice of Conclusion of Annual Audit
iv. Moore invoice
10.2.2 To hear an update on the grass cutting contract for this year
i. Tactical Facilities Management engagement ceased on 31.7.24
ii. Churchyard maintenance contract for Whitehorse Horticulture signed on 14.7.24, with a commencement date of 1.7.24 & for a period of 18 months, at £200 per cut.
iii. The Lengthman is responsible for cutting the Pound & Play Close from 1.8.24.
10.2.3 To discuss any other Administrative updates
i. Blewbury website accessibility audit £160.00
ii. Application for a bench in the Blewbury cemetery
iii. Poppy appeal – A Millman
10.3 To agree two authorisers for payments as detailed below
10.4 To approve payments to be made under the general power of competence and within budgeted amounts as detailed in the table below – All Councillors
PAYEE | Description | Amount |
| E Cooper/ E Holroyd/I Wood | Clerk, Lengthman, & Hall Administrator salaries & expenses for July* | £3636.31 |
| E Cooper/ E Holroyd/I Wood | Clerk, Lengthman, & Hall Administrator salaries & expenses for August | £3737.84
|
| NEST DD | Clerk’s pension July* | £113.65 |
| NEST DD | Clerk’s pension August | £113.65 |
| HMRC | PAYE Clerk, Lengthman, Hall Admin & Employer NIC contributions July* | £737.64 |
| HMRC | PAYE Clerk, Lengthman, Hall Admin & Employer NIC contributions August | £1013.68 |
| Biffa Waste Services Ltd DD | Waste services July* & August | £144.24 £144.24 |
| BT DD | Clubhouse digital fibre package July* & August | £36.86 £36.86 |
| Scottish Power DD | Clubhouse electricity 01.08.24 & 01.09.24* | £187.56 £187.56 |
| J Newman | Clubhouse cleaning July* | £270.00 |
| J Newman | Clubhouse cleaning August | £162.00 |
| White Horse Horticulture | Churchyard maintenance July* & August24 | £200.00 £200.00 |
| Amazon Debit Card | New defib pads (Clubhouse)* Toilet rolls* Blue rolls* Post it pads* Document dividers* Document boxes* Copier paper* Clubhouse tap*
| £88.40 £22.99 £11.45 £10.98 £7.01 £58.00 £16.98 £99.99 |
| EE Debit Card | Clerk phone top-up* | £30.00 |
| The Zip Wire Co. Debit Card | Parts for zip wire* | £269.98 |
| ONPA membership | March 24 – March 25* | £50.00 |
| SCS | Work on South Street edge of Pound* | £2827.20 |
| RoSPA (Play Safety) | Play area inspections July24* | £499.20 |
| Bibby (TFM) | Pound & Play Close mowing July24* | £210.00 |
| Bibby (TFM) | Additional inv following canx of contract* | £141.60 |
| VHEMC | PO rent Q2 July-Sept24* | £300.00 |
| Moore SA | External Auditor conclusion of audit 23-24 | £756.00 |
| Dave Woods | Blewbury website accessibility audit (tbc) | £160.00 |
| SSE | Scout Hut electricity – 16.4.24-6.8.24 | £281.45 |
| Total | £16,763.32 |
*Paid to be ratified
Receipts | Description | Amount |
| Cemetery fees | Various | £165.00 |
| BlewShed | Scout electricity charge contribution | £250.00 |
| VWHDC S106 | Community artwork funds | £9595.01 |
| HMRC | VAT refund Q1 | £583.23 |
| VHEMC | Clubhouse receipts Q1 | £4240.75 |
| VHEMC | HEH salary contribution Q1 | £1403.00 |
| BT | Compensation for overcharging | £95.30 |
| Lloyds Bank | Compensation | £25.00 |
| Total | £16,357.29 |
11. To receive an update from VHEMC
11.1 EV charger update – L Robinson
11.2 Post Mistress letter of confirmation – DM
11.3 To hear any other updates
12. To receive an update on the Community Art project – L Inglis
12.1 To review ‘order personalisation’ from D Harber
12.2 Corderoy bench / replacement bench – L Inglis / J Saunders
13. To receive an update on all things relating to the operation of the Clubhouse, recreation ground & other concerns in this area – E Holroyd, I Wood
13.1 Clubhouse
13.1.1 Clubhouse Admin report – E Holroyd
Clubhouse income for July & August 2024
13.1.2 Clubhouse solar panels update – L Robinson
13.1.3 Clubhouse deep clean proposal & quotes
13.1.4 To hear any other updates
Clubhouse disabled toilet basin tap (new tap waiting to be installed)
13.2 Recreation ground update – D Mathias, I Wood
13.2.1 To discuss drainage problems highlighted by investigation work carried out by the Tennis Club (Drainage Working Group meeting 11.9.24)
13.3 Scout Hut & Tractor Shed update – A Calder / D Mathias
13.3.1 Storage working group update
13.3.2 BlewShed electricity usage
13.3.3 BlewShed Scout Hut rental discussion
13.4 To hear any other updates
14. To receive an update on all aspects of TFF & car park – M Shayler
14.1 Play area / trim trail update
– Zip wire repair update
14.2 Inspections
14.3 Skate Park / Cycle Track
– Replacement update – A Calder / S Austin
– Skate Park name update
14.4 Any other updates
15. To receive an update on Risk Management & Compliance – A Calder
15.1 BPC Insurance 24-25
16. To receive an update on issues relating to the Environment – A Millman
16.1 Information from Sustainable Blewbury
16.2 Any other environmental & bio diversity issues
16.2.1 To hear an update on OCC Flood Funding – A Millman
16.2.2 To agree actions regarding the Blewbury Bus Shelter
17. To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces – M Shayler, I Wood
17.1 Parking on the Pound update – All
17.1.1 Council to ratify decision to install posts along South Street side of the Pound, together with top soil & seeding. Work carried out on Tuesday 6th August by SCS of Blewbury for a total cost of £2356 + vat.
17.1.2 To discuss the need for ‘no parking’ sign(s) on the Pound.
17.2 Footpath gravelling – M Shayler
17.3 Maintenance of trees in the Churchyard – D Mathias
17.4 Curtoys Lane cob wall maintenance – L Inglis
17.5 Any other update on Footways, Footpaths, Rights of Ways & open spaces in & around the village – All
18. To receive an update on any outstanding consultations – All Councillors 19. To agree the date/venue of the next meeting(s) of the Council – All Councillors
Next full council meeting is on Wednesday 9th October 2024 at 7.00pm in the Melland Room at the Clubhouse.
Appendix A
| NO. | ACTIONS FROM MAY MEETING | WHEN BY |
| 4. | JS to investigate disabled access to footpaths | June meeting |
| NO. | ACTIONS FROM PREVIOUS MEETINGS | WHEN BY |
| 5. | DM to open discussions with A Forman re Post Office Post Mistress formal arrangements (appointment/grant) | ASAP |
| 10. | MS to investigate what remedial work may be required at the TFF car park (filling in of pot holes?). | C’fwd |
| 11. | LR / MS to see if funding for car park maintenance is available. | C’fwd |
| 7. | DH / MS to arrange to replace part on zip wire | Ongoing |
| 2. | MS to deal with vandalised bench by the TTT on TFF | ASAP |
| 8. | MS to investigate possibility of installing steps in to TFF from Rubble Pit Lane | To be installed |
Agenda
| Agenda | PDF download |
|---|---|
| Blewbury Parish Council Extraordinary Meeting Wednesday 11th September at 7.00pm in the Melland Room in the Blewbury Clubhouse |