Blewbury Parish Council Meeting Wednesday 8th June 7pm
Chairman Dermot Mathias, Vice-Chair Lydia Inglis, Councillors Jane Gibson, Michael Penington, Lee Robinson, Mark Blythe, Mark Shayler, Camilla Burrow, Vaughan Humphries.
You are hereby summoned to attend a Meeting of the Parish Council to be held on Wednesday 8th June 2022 at 7.00 pm. This meeting will be held in the Melland Room at the Blewbury Clubhouse.
Members of the public and press are welcome to attend. Please contact the Clerk prior to the meeting to indicate your intention to attend, as numbers may be restricted.
Clerk to Blewbury Parish Council
1. To receive apologies for absence
2. To record any declarations of interests relating to this meeting
3. To receive the County Councillor’s report from Cllr Sally Povolotsky
7.1 Information on different traffic calming measures & costs
4. To receive District Councillor’s report from Cllr Hayleigh Gascoigne or Sarah Medley
5. To receive the Lengthman’s report from David Hollick (see Appendix B below)
6. To receive a report from the PCSO (if available)
7. Open Forum
To receive representations from members of the public if present. Maximum 15 minutes (3 minutes per person).
8. To approve previous minutes & report on any matters arising – All Cllrs
Minutes of the BPC AGM meeting held on 11th May 2022
Note: – Any changes to the minutes need to be agreed by a vote.
9. To hear the Planning Committee Report & Ratify/Agree Planning Responses – Cllr Lydia Inglis
9.1 To agree the Council’s response to the following consultations
9.1.1 P22/0975/LB St Michaels, Church Road, Blewbury
Replacing the plasterboard & skimming over. Insulation to be added to required depth of 170mm.
9.1.2 P22/1140/HH Fieldside, London Rd, Blewbury
Replacement of glass roof over outside terrace at rear of house with spray painted white metal roof structure.
9.1.3 LAVFUL/17392/22 Blueberry application for increased licencing hours.
BPC no objections with comments 25.05.22.
9.2 To note planning permissions received during the month
9.2.1 P22/V0669/FUL Rumseys Barn, London Road, Blewbury
Planning permission 10.05.22
9.2.2 P22/V0579/HH Upstones, Berry Lane, Blewbury
Planning permission 11.05.22
10. To hear an update on Finance & Administration from the Clerk
10.1 To receive any updates on planned expenditure from contributions held
CIL funds held £15,273.28
10.2 To hear all other financial updates
10.2.1 End of month reconciliation sent in advance of the meeting to the Chairman. To be agreed & signed at the meeting.
10.2.2 Lloyds Bank account funds as of 31.05.22 were £110,527.43, inc. £11,909.51 village hall refurb funds. Final invoices totalling £30,343.29 received from MD Group & invoice for £300 received from Ridge, related to the VH refurb.
Net funds available £98,617.92.
10.3 To hear all other administrative updates
10.3.1 2021-22 Audit update
10.3.1.1 Internal Audit progression
Internal audit signed off by IA on 24th May, with comments which are being addressed.
10.3.1.2 Confirmation of Exercise of Public Rights dates
Friday 10th June to Thursday 21st July.
10.3.2 To adopt the LGA Model Councillor Code of conduct 2020 – All Cllrs
10.3.3 To discuss the request from Blewbury ReST, to support a refugee family, with funding of £1000 – Cllr Lydia Inglis
10.4 To agree authorisers for this month’s payments – All current signatories
10.5 To approve payments to be made under the general power of competence and within budgeted amounts as detailed in the table below – All Councillors
|E Cooper/D Hollick/
|Clerk, Lengthman & Hall Administrator salaries & expenses for May||£2260.12|
|NEST DD||Clerk’s pension May||£85.01|
|HMRC||PAYE Clerk, Lengthman, Hall Admin May||£399.79|
|Biffa Waste Services Ltd DD||Waste services June||£105.07
|BT DD||Clubhouse line rental June||£40.66|
|Scottish Power DD||Clubhouse electricity 03.05.22||£300.00|
|J Newman||Clubhouse cleaning May||£180.00|
|OALC||Annual subs 1.4.22 – 31.3.22||£352.09|
|Didcot Plant||Hire of dumper & excavator (footpath gravelling/cemetery path)||£312.05|
|Complete Tree Services||Tree work:- Cemetery, Cleeve, TFF car park||£1488.00
|Playground Facilities||Resurfacing work to TFF Play Area||£9257.89|
|Pear Technology||Cemetery Mapping software annual fee||£102.00|
|MD Group||VH Refurb practical completion valuation 8||£17583.04|
|MD Group||VH Refurb Valuation 9 retention release||£12760.25|
|Ridge||Post-contract administration, project management & completion of the defect rectification period||£300.00|
|UCAB||Donation (agreed May AGM, paid to be ratified)||£2000.00|
|OCC||Annual rent of land in grounds of Blewbury School||£210.08|
11. To receive an update from VHEMC & on the Village Hall Refurbishment – Chairman Dermot Mathias
11.1 VHEMC update
11.2 Village Hall refurbishment update
Final invoices received see 10.2.2 above.
12. To receive an update on the all things relating to the operation of the Clubhouse & the recreation ground –
Cllrs Michael Penington, Jane Gibson & Lengthman David Hollick
12.1.1 Outdoor furniture update
12.1.3 Any other updates on any aspect of the Clubhouse
12.2 Recreation ground
13. To receive an update on all aspects of TFF & car park – Cllrs Lee Robinson, Mark Shayler & Lengthman David Hollick
13.1 Play area surface upgrade update
13.2 Any other updates – Play area/TFF/Car Park
14. To receive an update on Risk Management & Compliance – from the Clerk & Cllr Vaughan Humphries
14.1 Update on TFF incident on 1.5.22
14.2 Speed Watch update
14.3 Village defibrillators update
14.4 Any update or information on risk management & compliance
15. To receive an update on issues relating to the Environment – from Cllr Camilla Burrow
15.1 Information from Sustainable Blewbury
15.2 Any other environmental issues
16. To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces – from Cllrs Michael Penington, Lydia Inglis, Mark Blythe
16.1 To receive an update tree work at the Cleeve & Cemetery
Tree work completed 23rd May
16.2 Play Close Footpaths update
16.3 Footpath gravelling
Completed 23rd May
16.4 Any other update on Footways, Footpaths, rights of Ways & open spaces in & around the village
17. To receive an update on any outstanding consultations – All Councillors
- To agree the date/venue of the next meeting(s) of the Council – All Councillors
Next full council meeting Wednesday 13th July at 7.00pm in the Melland Room.
|No.||Actions from May meeting||When By|
|1.||Clerk to check KAP spend in reserves.||Actioned|
|2.||Clerk to inform UCAB re donation.||Actioned|
|3.||Jane Gibson to research bigger bin(s) for use in the Clubhouse area||Actioned|
|4.||Dermot Mathias to speak to film contact re rubbish clearance in area of filming.||June meeting|
|5.||Clerk to complete surveys on EV charge points & disabled parking spaces||Actioned|
|6.||Clerk to send latest BT bill to MP||Actioned|
|6.1||Michael Penington to look in to the Clubhouse BT bill||Actioned|
|7.||Lydia Inglis to provide ReST proposal to Council for consideration||Actioned|
|8.||Clerk to speak Rynat re TFF play area inspection||Actioned|
|9.||Mark Shayler to build lockable cover over TFF standpipe.||ASAP|
|10.||Clerk to order outdoor tables specified for Clubhouse – ordered by Cllr Michael Penington||Actioned|
|11.||Defibs – Vaughan Humphries to look in to funding & speak Blueberry||ASAP|
|12.||Clerk to provide Camilla Burrow with grass cutting information||Actioned|
|13.||All to consider information provided by Camilla Burrow on 11.5.22 re Sustainable Procurement||June meeting|
|14.||Mark Shayler to confirm to all which footpaths need gravelling, + dumper hire before Friday 20th||Actioned|
|No.||Actions from April meeting||When By|
|2.||Mark Shayler to revisit the work required to reinstate the smaller cemetery paths||Actioned|
|13.||Mark Blythe to speak Mr Kauntz re potential for hedge planting alongside concrete path||C’fwd|
|No.||Actions from March meeting||When By|
|1.||Hayleigh Gascoigne to provide an update on the process for Vale conservation area appraisal to ensure no delays for BPC submission.||May meeting|
|3.||Dermot Mathias to meet Ben Shaw (UPC Chairman) re Coffin Way||TBA|
|No.||Actions from February meeting||When By|
|9.||Camilla Burrow to gain understanding of PC hedges within village||TBA|
Appendix B – Lengthman’s Report – May 2022
Only minimal grass cutting this month as “No Mow May”.
TFF Play Area remains out of use while remedial work & safety checks are finalised. Spare top soil bags will be used in the cemetery & on the recreation ground.
KAP Play Area is sound except for some of the brown paintwork now beginning to peel off. Only painted last July!
Mark Shayler and I have refurbished nearly all of the remaining paths in the cemetery.
I will be cutting the footpaths and verges in June. So back to normal.
All equipment and buildings are in good order.
David Hollick, Lengthman.
|Blewbury Parish Council Meeting Wednesday 8th June 7pm||Download the PDF|