Blewbury Parish Council meeting to be held on Wednesday 12th March 2025 at 7.00 pm. This meeting will be held in the Melland Room at the Blewbury Clubhouse.

AGENDA

1. To receive & approve apologies for absence

2. To record any declarations of interests relating to matters in this meeting

3. To receive a report from the County Councillor

4. To receive a report from the District Councillor

5. To cover action points from previous meetings – All

6.     To receive the Lengthman’s report from Iain Wood

• KAP inspections & repairs

• Work at KAP entrance (MS)
• Other work carried out (IW)
  • Play Space & Trim Trail inspections & repairs
  • General work & observations

7. Open Forum

To receive representations from members of the public if present. Maximum 15 minutes (3 minutes per person).

8. To approve previous minutes & report on any matters arising – All Cllrs

Note: – Any changes to the minutes need to be agreed by a vote.

8.1 Minutes of the BPC meeting held on 12^th February 2025

9.     To hear the Planning Committee Report & Planning Responses –L Inglis

• To agree or ratify the Council’s response to the following consultations

• P25/V0338/HH 19 London Road, Blewbury

Two storey rear extension & front porch.

Deadline 14.3.25. BPC no objections. Returned 27.2.25

• P25/V0264/S73 Oak Hall House, Nottingham Fee, Blewbury

Variation of condition 2 on P24/V1678/HH – extend depth of extension.

Deadline 7.3.25. BPC no objections. Returned 19.2.25

• P24/V02620/S73 – amendment. Fieldside Farm. Westbrook Street, Blewbury

Variation of condition 2 & 7 on P24/V1397/FUL. Self-build replacement dwelling.

Deadline 27.2.25. BPC no objections. Returned 24.2.25

• P24 V2404/HH & P24/V2405/LB Millbrook Cottage, Berry Lane, Blewbury

Retrofitting of energy efficiency measures, inc. air source heat pump & solar panels in rear garden.

Deadline 3.3.25. BPC no objections. Returned 13.2.25

• P18/V1826/RM GP Surgery on Great Western Park, Didcot

Council agreed ‘to fully support’ this development. Comments returned 19.2.25.

• P24/V2671/HH & P24/V2673/LB St Michaels, Church Road, Blewbury

Demolition of rear porch etc.

Deadline 13.3.25

9.2 To note planning permissions or refusals received during the month

9.2.1 P24/V0956/FUL & P24/V0958/LB Abners, Church Road, Blewbury

Planning permission & LB consent 28.2.25.

10. To hear an update on Speed Watch & Speed Reduction Measures (Speed Watch representatives)

10.1 Speed Watch report for February

10.2 Speed Reduction Measures update

11. To hear an update on Finance & Administration from the Clerk

11.1 Financial updates

11.1.1 Bank Reconciliation

The end of month reconciliation for February sent in advance of the meeting to the Chairman. To be agreed & signed at the meeting.

11.1.2 Lloyds Bank account funds as of 28.02.25 were: –

Current Account £65,533.25, with receipts for the month totalling £155.00

Deposit Account Reserves £105,607.20. Interest for February £186.16

11.1.3 To hear an update on Business Rates for the Old Scout Hut & Clubhouse

11.1.4 To hear any other Financial updates

i. Review the transfer of Reserves from the 32-day account

ii. Council to agree to transfer funds in excess of £10,000 (as required by 32-day account)

11.2 Administrative updates

11.2.1 Update on the recruitment of a new Clerk – L Inglis/A Millman

11.2.2 Council to RESOLVE to move the monthly full council meetings to the third Wednesday of the month with effect from 16^th April 2025.

11.2.3 Council to RESOLVE to pay employee salaries on the second working day of the month,

immediately following the running of Payroll, which is carried out on the first working day of the month. With effect from 2^nd April 2025.

11.2.4 To hear any other Administrative updates

11.3 To agree two authorisers for payments as detailed below

11.4 To approve payments to be made under the general power of competence and within budgeted amounts as detailed in the table below – All Councillors

12.    To receive an update from VHEMC if available

12.1 EV charger update – LR

12.2 To hear any other updates – DM

13.    To receive an update on all things relating to the operation of the Clubhouse, recreation ground & other concerns in this area – E Holroyd, I Wood, L Robinson

          13.1 Clubhouse update

13.1.1 Council to agree to proposed Clubhouse booking fee increases with effect from 1.4.25

13.1.2 Clubhouse Admin & income report for February – EH

13.1.3 Clubhouse solar panels update – LR

13.2 Recreation ground update – D Mathias, I Wood

13.2.1 Creation of Recreation Ground Maintenance Working Group

13.3 Old Scout Hut & Tractor Shed update – A Calder / D Mathias

13.4 To hear any other updates

14.    To receive an update on all aspects of TFF & car park – M Shayler / I Wood

14.1 Play area / trim trail update

– Zip wire repair update, inc timescale & inspection – M Shayler

14.2 New Skate Park / Cycle Track update – A Calder

14.3 Old Skate Park removal alternative – L Inglis

15.    To receive an update on Risk Management & Compliance – A Calder

15.1 Update on Asset List review

16.   To receive an update on issues relating to the Environment – A Millman

16.1 Information from Sustainable Blewbury

16.2 Any other environmental & bio diversity issues

16.2.1 To hear any updates on: –

i. Highways Engagement activity

ii. Fixmystreet super users

16.2.2 To hear any other updates

17.   To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces – M Shayler, I Wood, L Inglis

17.1 Footpath gravelling update – MS

17.2 Any other update on Footways, Footpaths, Rights of Way & open spaces in & around the village –

All

18.  To receive an update on any outstanding consultations – All Councillors

None.

19. To agree actions from this meeting – All

20. To agree the date/venue of the next meeting(s) of the Council – All Councillors

Next full council meeting is on Wednesday 9^th April 2025 TBC at 7.00pm in the Melland Room at the Clubhouse.

Appendix A

1. To receive & approve apologies for absence

Chairman D Mathias, Lengthman I Wood

2. To record any declarations of interests relating to this meeting

3. To receive a report from the County Councillor

4. To receive a report from the District Councillor

5. Action points from previous meetings – All

6.     To receive the Lengthman’s report from Iain Wood

• KAP inspections & repairs
  • Work at KAP entrance
• Play Space & Trim Trail inspections & repairs
• General work & observations
• Update on new trailer

7. Open Forum

To receive representations from members of the public if present. Maximum 15 minutes (3 minutes per person).

• Enquiry into the use of Blewbury Clubhouse kitchen as temporary base of operations – Joseph Richardson

8. To approve previous minutes & report on any matters arising – All Cllrs

8.1 Minutes of the BPC meeting held on 8^th January 2025

Note: – Any changes to the minutes need to be agreed by a vote.

9.     To hear the Planning Committee Report & Planning Responses – L Inglis

9.1 To agree or ratify the Council’s response to the following consultations

9.1.1 P25/V0033/HH Carramores, Church Road, Blewbury

Conversion of existing outbuilding to ancillary residential use.

Note: – P25/V0034/LB withdrawn.

Deadline 10.2.25

9.1.2 P24/V0956/FUL Amendment no.1, Abners Barn, Church Road, Blewbury

Deadline 30.1.25

BPC no objections.

Returned 29.1.25

9.1.3 P25/V0200/S19 The Cleeve, South Street, Blewbury

Variation of condition 3 re P24/V0610/LB – not to limewash brick pattern etc.

Deadline 5.2.25

9.1.4 P24/V0956/FUL Amendment no.5 & P24/V0958/LB Abners, Church Road, Blewbury

Pursuant to P21/V0405/FUL & P21/V0406/LB etc.

Deadline 26.2.25

9.2 To note planning permissions or refusals received during the month

9.2.1 P24/V2427/HH 17 Bridus Mead, Blewbury

Planning permission 9.1.25

9.2.2 P24/V2563/HH & P24/V25645/LB Ashbrook House, Westbrook St, Blewbury

Planning permission 21.1.25

10. To hear an update on Speed Watch & Speed Reduction Measures (J Ingoldby/Speed Watch representatives)

10.1 Speed Watch report for January

10.2 Other Speed Watch / Speed Reduction Measures updates

11. To hear an update on Finance & Administration from the Clerk

11.1 Financial updates

11.1.1 Bank Reconciliation

The end of month reconciliation for January sent in advance of the meeting to the Chairman. To be agreed & signed at the meeting.

11.1.2 Lloyds Bank account funds as of 31.01.25 were: –

Current Account £76,097.79, with receipts for the month totalling £11,474.79

Deposit Account Reserves £105,421.04. Interest for January £192.45

11.1.3 To hear an update on Business Rates

i. Update on Old Scout Hut Business Rates

ii. Update on Clubhouse Business Rates

11.1.4 To hear any other Financial updates

i. S106 update

All monies received for village artwork. £9000 spent, £9595 received. Planning costs £242.78. Leaving £352.22 for launch activities.

c£18,711 in funds to be used for the improvement of the cricket & football pitches, & clubhouse facilities in association with sports. These funds to be used by May 2027.

ii. CIL update

£27,351.53 held in BPC reserves. Can be used for almost anything to the benefit of the village. CIL funds should be spent within 5 years of receipt. £16,830 was received in                           October 2024. £10,522 needs to be spent by October 2025. There is less than 5 years to spend c£10,500. These funds can be spent on speed reduction measures.

iii. Reserves

a. Council to agree to the movement of £1100 held in reserves, specifically for repairs to the KAP play area. Current work taking place in this area likely to cost in the region of £2,000.

b. Council also to consider using CIL funds for trailer purchase & therefore agreeing to the movement of £3480 (exc. carriage & vat), from reserves.

11.2 Administrative updates

11.2.1 Council to formally acknowledge the resignation of the Clerk on 2 January 2025, with a final date of 31 March 2025.

11.2.2 To hear an update on new Clerk recruitment.

11.2.3 To agree whether to renew the Community First Oxfordshire membership with effect from 1^st April 2025 at a cost of £70.

11.2.4 To hear any other Administrative updates

11.3 To agree two authorisers for payments as detailed below

11.4 To approve payments to be made under the general power of competence and within budgeted amounts as detailed in the table below – All Councillors

*Paid to be ratified

12.    To receive an update from VHEMC if available

12.1 EV charger update – LR

12.2 To hear any other updates

13.    To receive an update on all things relating to the operation of the Clubhouse, recreation ground & other concerns in this area – E Holroyd, I Wood

          13.1 Clubhouse update

13.1.1 Clubhouse Admin & income report for January – EH

13.1.2 Clubhouse solar panels update – LR

13.2 Recreation ground update – D Mathias, I Wood

13.3 Scout Hut & Tractor Shed update – A Calder / D Mathias

13.3.1 Storage working group update

13.4 To hear any other updates

14.    To receive an update on all aspects of TFF & car park –

14.1 Play area / trim trail update

– Zip wire repair update, inc timescale & inspection – M Shayler

14.2 Skate Park / Cycle Track update – A Calder

15.    To receive an update on Risk Management & Compliance – A Calder

16.   To receive an update on issues relating to the Environment – A Millman

16.1 Information from Sustainable Blewbury

16.2 Any other environmental & bio diversity issues

16.2.1 To hear any updates on: –

i. Highways Engagement activity

ii. Fixmystreet super users

16.2.2 To hear any other updates

17.   To receive an update on any issues relating to Footways, Footpaths, rights of way and open spaces – M Shayler, I Wood

17.1 Curtoys Cob Wall – further work – LI

17.2 Footpath gravelling – MS

17.3 Any other update on Footways, Footpaths, Rights of Ways & open spaces in & around the village – All

18.  To receive an update on any outstanding consultations – All Councillors

None.

19. To agree actions from this meeting – All

20. To agree the date/venue of the next meeting(s) of the Council – All Councillors

Next full council meeting is on Wednesday 12^th March 2025 at 7.00pm in the Melland Room at the Clubhouse.

Appendix A